Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Join the Procurement Team to manage Purchase Orders and liaise with stakeholders.
- Company: Public Sector client offering a supportive hybrid working environment.
- Benefits: Competitive day rate, remote work flexibility, and training provided.
- Why this job: Make an impact in procurement while developing your skills in a dynamic team.
- Qualifications: Experience with Purchase Orders and strong customer service skills required.
- Other info: Opportunity for personal and professional growth in a collaborative setting.
The predicted salary is between 28800 - 43200 £ per year.
Harvey Nash's Public Sector Client are looking to bring in a contract for a focused individual to join the Procurement Team. This role will require you to work as part of the team responsible for liaising with internal stakeholders and suppliers, raise/process Purchase Orders, and facilitating a smooth and efficient turnaround in all aspects of procurement. The client is supportive of hybrid working. This assignment will be primarily remote working and the successful candidate will be provided with the required equipment and training.
Responsibilities
- Create accurate POs in the organisation's procurement system, ensuring compliance with financial thresholds and Standing Financial Instructions.
- Verify requisition details, supplier information, and authorisation before submission.
- Apply public procurement regulations, organisational policies, and frameworks.
- Confirm that purchases align with approved contracts or framework agreements and meet audit requirements.
- Coordinate with internal teams to ensure goods/services meet requirements and deadlines.
Skills & Experiences Required
- Previous Experience with raising Purchase Orders on the PECOS system.
- Experience of working both independently and as part of a team, whilst balancing a range of competing priorities.
- Ability to work with minimal supervision; to plan and prioritise own workloads; and to meet deadlines.
- Flexible approach to learning and problem solving.
- Commitment to personal and professional development.
- High level customer service skills, with a helpful, flexible attitude.
- Ability to communicate effectively with a wide variety of stakeholders, internally and externally, both verbally and in written form.
- Highly developed customer service skills, with a helpful, flexible attitude.
- Understanding of the need for accuracy and attention to detail.
- Proven expertise in using Microsoft 365, in particular Teams, Word, Excel, PowerPoint and SharePoint.
- Fast and accurate keyboard skills.
- Ability to meet the travel requirements of the post.
Administrative Assistant - Procurement in Edinburgh employer: Harvey Nash Group
Contact Detail:
Harvey Nash Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant - Procurement in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the public sector and let them know you're on the hunt for an Administrative Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills in procurement and customer service. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to procurement and administrative tasks. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your experience.
✨Tip Number 4
Apply through our website! We make it super easy for you to find and apply for roles like this one. Plus, you'll be the first to know about new opportunities that match your skills and interests.
We think you need these skills to ace Administrative Assistant - Procurement in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Administrative Assistant role. Highlight your experience with raising Purchase Orders and using the PECOS system, as these are key for us. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Procurement Team. Share specific examples of how you've successfully managed competing priorities and communicated effectively with stakeholders.
Showcase Your Skills: Don’t forget to mention your proficiency in Microsoft 365 and any customer service experience you have. We love candidates who can demonstrate their ability to work independently and as part of a team, so make sure to highlight that too!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Harvey Nash Group
✨Know Your Procurement Basics
Make sure you brush up on your knowledge of public procurement regulations and organisational policies. Being able to discuss these confidently will show that you understand the framework you'll be working within.
✨Showcase Your Tech Skills
Since the role requires experience with the PECOS system and Microsoft 365, be prepared to talk about your proficiency with these tools. Maybe even share a specific example of how you've used them to streamline processes in the past.
✨Demonstrate Teamwork and Independence
This position requires balancing independent work with team collaboration. Think of examples from your previous roles where you successfully managed competing priorities while working both alone and as part of a team.
✨Communicate Clearly and Effectively
With a focus on liaising with stakeholders, practice articulating your thoughts clearly. Prepare to discuss how you've effectively communicated with various parties in past roles, both verbally and in writing.
