Administrative Assistant - Procurement

Administrative Assistant – Procurement – Public Sector – Flexible base location

Day Rate – £120

Duration – 6 months

Harvey Nash\’s Public Sector Client are looking to bring in a contract for a focused individual to join the Procurement Team. This role will require you to work as part of the team responsible for liaising with internal stakeholders and suppliers, raise/process Purchase Orders, and facilitating a smooth and efficient turnaround in all aspects of procurement.

The client is supportive of hybrid working. This assignment will be primarily remote working and the successful candidate will be provided with the required equipment and training.

Responsibilities

• Create accurate POs in the organisation\’s procurement system, ensuring compliance with financial thresholds and Standing Financial Instructions.
• Verify requisition details, supplier information, and authorisation before submission
• Apply public procurement regulations, organisational policies, and frameworks
• Confirm that purchases align with approved contracts or framework agreements and meet audit requirements
• Coordinate with internal teams to ensure goods/services meet requirements and deadlines.

Skills & Experiences Required

• Previous Experience with raising Purchase Orders on the PECOS system.
• Experience of working both independently and as part of a team, whilst balancing a range of competing priorities.
• Ability to work with minimal supervision; to plan and prioritise own workloads; and to meet deadlines.
• Flexible approach to learning and problem solving.
• Commitment to personal and professional development.
• High level customer service skills, with a helpful, flexible attitude.
• Ability to communicate effectively with a wide variety of stakeholders, internally and externally, both verbally and in written form.
• Highly developed customer service skills, with a helpful, flexible attitude.
• Understanding of the need for accuracy and attention to detail.
• Proven expertise in using Microsoft 365, in particular Teams, Word, Excel, PowerPoint and SharePoint.
• Fast and accurate keyboard skills
• Ability to meet the travel requirements of the post.