At a Glance
- Tasks: Manage documents and ensure smooth information flow on-site while collaborating with a dynamic team.
- Company: Join a leading Main Contractor with a focus on innovation and teamwork.
- Benefits: Freelance flexibility, potential remote work, and valuable industry experience.
- Other info: Opportunity for long-term engagement with excellent career development prospects.
- Why this job: Be at the heart of project success and enhance your skills in a thriving environment.
- Qualifications: Experience in document control and strong organisational skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
We have an immediate requirement for a Site based Document Controller, with the possibility of working a day a week from home. Working for a Main Contractor in a team, based on site just south of Bedford. The role is a freelance contract for the duration of the project, which will be for 2 years +.
- Collate drawing registers and ensure up to date.
- Manage/Maintain company standard procedures for documents received, reviewed and distributed.
- Manage distribution of RFI's, TQ's, technical submissions etc and maintain trackers.
- Provide training and guidance on use of document control procedures.
- Ensure drawings and documents are correctly numbered, filed, and distributed.
- Generate reports as required and support QA processes.
- Ensure correct distribution of information internally.
- Ensure correct distribution of information externally (consultants and supply chain).
- Regular audits of BIM to ensure reviews and transmittals are being worked and closed.
- Regular audits of BIM to ensure design information is being saved in the correct areas and all are up to date.
- Regular audits of DSP M Drive to ensure it mirrors what is saved within BIM 360.
- Printing drawings when needed by the team.
- Ensuring the BEP is being followed by all including the supply chain.
- Assisting with the control and flow of information between Build and Automation.
- Manage the collection of H&S File data.
- Manage Snag R software & chase close out of snags.
- Undertaking regular meetings with key members of the project team to ensure the Handover Checklist is being completed on time to programme.
- Assist with certification that must be issued to Building Control.
Document Controller / Site Administrator employer: Harvey Jacob Ltd
Join a dynamic Main Contractor as a Document Controller / Site Administrator, where you will be part of a collaborative team based just south of Bedford. Enjoy the flexibility of working one day a week from home while contributing to a project that spans over two years, with ample opportunities for professional growth and development in a supportive work culture that values your expertise and input.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller / Site Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and document control sectors. Attend industry events or join online forums where you can meet potential employers or colleagues who might know of openings.
✨Tip Number 2
Showcase your skills! Create a portfolio that highlights your experience with document control procedures, drawing registers, and QA processes. This will give you an edge when discussing your capabilities during interviews.
✨Tip Number 3
Prepare for interviews by brushing up on common questions related to document management and BIM audits. We recommend practising your responses with a friend or in front of a mirror to build confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Document Controller / Site Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management, audits, and any relevant software you've used. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this freelance contract. Mention your understanding of document control procedures and your ability to work in a team on-site.
Showcase Relevant Experience:When filling out your application, be sure to showcase any previous roles where you managed documents or worked with BIM. We love seeing real examples of how you've handled similar tasks in the past!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it makes the whole process smoother for everyone involved.
How to prepare for a job interview at Harvey Jacob Ltd
✨Know Your Documents
Before the interview, brush up on document control processes and procedures. Familiarise yourself with common terms like RFI, TQ, and BIM. Being able to discuss these confidently will show that you understand the role and can hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed documents in previous roles. Highlight your ability to maintain registers, track changes, and ensure compliance with standard procedures. This will demonstrate your attention to detail and organisational prowess.
✨Be Ready for Scenario Questions
Expect questions that ask how you would handle specific situations, such as a missing document or a tight deadline. Think through your problem-solving strategies and be ready to share how you would ensure smooth information flow and compliance with project timelines.
✨Ask Insightful Questions
At the end of the interview, have a few questions prepared about the team dynamics, project timelines, or the tools they use for document control. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
