Commercial Events Coordinator

This permanent, part‑time (minimum 25 hours per week) role coordinates a diverse portfolio of events, ensuring they are delivered to a consistently high standard and within agreed timelines. You will collaborate with internal teams and external suppliers, support event budgeting and invoicing, and promote the Event Services function across Hartpury.

Responsibilities

• Coordinate a diverse portfolio of events, ensuring they are delivered to a consistently high standard and within agreed timelines.
• Work collaboratively with internal teams and external suppliers to ensure each event runs smoothly and efficiently.
• Provide professional and consistent support during events, including occasional evening and weekend commitments.
• Oversee event budgets, contracts and invoicing, maintaining accurate financial and administrative records.
• Support the development and implementation of event policies, guidance and best practices across Hartpury.
• Maintain effective event management systems and reporting tools to ensure smooth operations and continuous improvement.
• Promote the Event Services function externally, encouraging cost‑effective, high‑quality and strategically beneficial events at Hartpury.
• Uphold the highest standards of safety, compliance and inclusivity in all aspects of event planning and delivery.

About you

• Proven client‑facing experience, working with a range of stakeholders.
• Excellent organisational skills, with the ability to manage multiple projects and priorities simultaneously.
• Strong communication skills, with confidence in liaising at all levels.
• The ability to work independently, taking ownership of projects from planning through to delivery.
• Proficiency in relevant event management systems and software.
• A professional and flexible approach, with a strong commitment to teamwork and collaboration.

Benefits

• Hybrid working arrangements – blended office and home.
• 25 days annual leave + bank holidays, rising to 30 days with length of service (pro‑rata).
• Wellbeing support, including our Employee Assistance Programme.
• Employee Discount Scheme.
• On‑site fitness facilities.
• Cycle to Work Scheme.
• Support for continuous professional development.
• Flexible working opportunities available.
• Enhanced maternity, adoption and paternity leave.

Equality, diversity and inclusion

We are committed to promoting a diverse and inclusive community – a place where we can all be ourselves. We particularly welcome applicants who are under‑represented, including those from ethnically diverse backgrounds, LGBTQI+ communities, and those living with disabilities. We offer inclusive policies, flexible working arrangements and a multi‑faith space to support staff from different backgrounds.

Safeguarding and welfare

We are committed to safeguarding and promoting the welfare of children and young people. All staff and volunteers share this commitment, and successful candidates will undergo Disclosure and Barring Service checks along with other relevant employment checks.

Application details

Click the button below to apply online or telephone 01452 702135 to request documents by post. Closing date for receipt of applications: 4th January 2026. Interviews will take place during the week commencing 12th January 2026. We reserve the right to close this vacancy before the specified closing date if we receive sufficient applications or to respond to business needs. Candidates must be able to demonstrate their eligibility to work in the UK.