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For Companies At a Glance
- Tasks: Manage sales orders, customer enquiries, and support the team with admin tasks.
- Company: Join a friendly, well-established company near Hedge End.
- Benefits: Part-time hours, free parking, and a supportive team environment.
- Other info: Opportunity for additional hours during school holidays and a chance to grow.
- Why this job: Perfect for those seeking a stable, long-term part-time role with flexibility.
- Qualifications: Experience in sales administration and strong customer service skills required.
The predicted salary is between 20000 - 25000 ÂŁ per year.
Part‑Time Sales & Order Administrator. Please note: due to the nature of the role and the requirement for occasional holiday cover, this position is best suited to candidates seeking a long‑term part‑time role who can commit to the set working days and offer flexibility to work additional hours during staff leave, particularly during school holiday periods.
We are currently recruiting for a part‑time sales & order administrator to join a friendly and well‑established company near Hedge End. This role would suit an experienced sales administrator or someone with strong administrative and customer service experience within an office environment. Previous experience using Sage Line 50 for order processing or customer account management would be highly advantageous, as the system forms a key part of the daily responsibilities. This is a varied and busy role where accuracy, organisation and strong system skills are essential. You will play an important part in managing the sales order process from enquiry through to delivery, ensuring excellent customer service and efficient order fulfilment.
The Role
The position is part 14.5 hours per week (Monday and Wednesday). This role is ideal for someone seeking a stable, long‑term part‑time position. Flexibility is important, as you will occasionally be required to provide additional cover during holiday periods, often during school holiday breaks. At times you will be working independently, so the successful candidate must be confident managing their own workload and priorities.
Responsibilities will include:
- Processing customer sales orders using Sage Line 50
- Maintaining accurate customer and order records within Sage Line 50
- Managing customer enquiries via phone and email
- Preparing, tracking and following up on customer quotations
- Confirming delivery dates and arranging transport
- Producing proforma invoices
- Supporting purchasing of consumables
- Assisting with Excel‑based reporting and data analysis
- Supporting the wider team with general administrative tasks
- Occasionally assisting with packing goods when required
The Ideal Candidate
- Previous experience in sales administration, order processing or a similar office‑based role
- Experience using Sage Line 50 is highly desirable
- Confident Excel user with good general Microsoft Office skills
- Excellent customer service and communication skills
- Highly organised with strong attention to detail
- Able to work independently and manage deadlines effectively
- Looking for a long‑term part‑time role
- Reliable and flexible, particularly when additional holiday cover is required
Further Information
- 14.5 hours per week (Monday & Wednesday)
- Additional hours required during holiday cover periods
- Free parking
- Small, friendly team environment
- Salary pro‑rata
Sales & Order Administrator employer: Hartley Resourcing
Contact Detail:
Hartley Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales & Order Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a part-time Sales & Order Administrator role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for the interview by brushing up on your Sage Line 50 skills. Since this role heavily relies on it, being able to talk confidently about your experience with the system will definitely give you an edge.
✨Tip Number 3
Show off your organisational skills! During interviews, share examples of how you've managed your workload effectively in previous roles. This will demonstrate that you're ready to handle the varied responsibilities of the job.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Sales & Order Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in sales administration and customer service. We want to see how your skills match the role, so don’t be shy about showcasing your previous work with Sage Line 50 or any relevant software.
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in this part-time role and how your flexibility can benefit us during holiday periods. A personal touch goes a long way!
Show Off Your Organisation Skills: Since this role requires strong organisational skills, mention specific examples of how you've managed your workload in the past. We love candidates who can juggle tasks and keep everything on track!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at Hartley Resourcing
✨Know Your Stuff
Make sure you brush up on your knowledge of Sage Line 50, as it's a key part of the role. Familiarise yourself with how it works for order processing and customer account management, so you can confidently discuss your experience with it during the interview.
✨Show Off Your Customer Service Skills
Prepare examples of how you've provided excellent customer service in previous roles. Think about specific situations where you resolved issues or went the extra mile for a customer, as this will demonstrate your ability to manage customer enquiries effectively.
✨Demonstrate Your Organisational Skills
Since the role requires strong organisation and attention to detail, be ready to share how you manage your workload and priorities. You could mention tools or methods you use to stay organised, especially when working independently.
✨Flexibility is Key
Highlight your willingness to be flexible with hours, especially during school holidays. Share any past experiences where you've adapted to changing schedules or taken on additional responsibilities, as this will show you're a reliable team player.