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For Companies At a Glance
- Tasks: Be the friendly face and voice of our charity, handling calls and visitors.
- Company: Join a charitable organization in Southampton making a difference in the community.
- Benefits: Enjoy 25 days of holiday and a chance for personal development.
- Why this job: Engage with people daily while gaining valuable admin experience in a supportive environment.
- Qualifications: Previous admin experience and excellent communication skills are a must.
- Other info: This is a 9-month maternity cover role, working Monday to Friday, 8:30am to 4pm.
The predicted salary is between 24000 - 36000 £ per year.
Job Description
We are currently recruiting a Receptionist / Administrator for a charitable organisation in Southampton. This is an exciting opportunity for someone who is looking for an engaging role that involves dealing with customers both over the telephone and face to face. You will also be responsible for a variety of admin based tasks.
This is a 9 month fixed term maternity cover.\\n\\nThe Receptionist / Administrator Role\\n\\nThis is a busy role that requires someone who is very efficient, has excellent communication skills and a professional approach. Your key responsibilities would include:\\n\\n * Answering phone calls and greeting visitors.\\n\\n * Acting as first point of contact for internal and external facilities bookings.\\n\\n * Assisting with general email communications.\\n\\n * Managing the parking systems.\\n\\n * Coordinating and facilitating training sessions.\\n\\n * Booking and setting up meeting rooms\\n\\nThe Ideal Candidate for the Reception Admin\\n\\nIn order to be considered for this role you will need to have some previous administration experience. You’ll need to demonstrate excellent communication skills with the ability to work under pressure and meet deadlines.
A friendly, personable and welcoming manner is essential for this position.\\n\\nAdditional Information\\n\\nBenefits include 25 days holiday and an employee development programme.\\n\\nWorking hours are 35 hours per week. Monday to Friday 8:30am to 4pm.\\n\\nPlease apply today for this role by clicking on the apply button now. Please note that due to the high volume of applications, we are unable to respond to everyone individually.
Please assume if you haven’t heard from us within 4 days that your application has not been successful
Receptionist Administrator employer: Hartley Resourcing
Contact Detail:
Hartley Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist Administrator
✨Tip Number 1
Make sure to showcase your communication skills during the interview. Practice answering common questions clearly and confidently, as this role heavily relies on effective verbal interaction.
✨Tip Number 2
Familiarize yourself with the organization’s mission and values. Being able to discuss how your personal values align with theirs can set you apart from other candidates.
✨Tip Number 3
Prepare examples from your past experience that demonstrate your ability to handle multiple tasks efficiently. This will show that you can thrive in a busy environment.
✨Tip Number 4
Dress professionally for the interview. First impressions matter, especially in a role that involves greeting visitors and representing the organization.
We think you need these skills to ace Receptionist Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous administration experience and excellent communication skills. Use specific examples that demonstrate your ability to work under pressure and meet deadlines.
Craft a Strong Cover Letter: Write a cover letter that reflects your friendly and welcoming manner. Mention your enthusiasm for the role and how your skills align with the responsibilities listed in the job description.
Highlight Relevant Skills: In your application, emphasize skills such as customer service, phone etiquette, and any experience with managing bookings or coordinating events. These are key aspects of the Receptionist/Administrator role.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail.
How to prepare for a job interview at Hartley Resourcing
✨Show Your Communication Skills
Since the role involves dealing with customers both over the phone and face to face, it's crucial to demonstrate your excellent communication skills during the interview. Practice clear and friendly responses to common questions, and be prepared to showcase how you handle different types of interactions.
✨Highlight Your Administrative Experience
Make sure to discuss your previous administration experience in detail. Be ready to provide examples of tasks you've managed, such as coordinating meetings or handling email communications, to show that you can handle the responsibilities of this busy role.
✨Demonstrate Your Professionalism
A professional approach is essential for this position. Dress appropriately for the interview and maintain a positive demeanor throughout. This will help convey that you understand the importance of being the first point of contact for visitors and callers.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess how you would handle specific situations, like managing multiple phone calls or dealing with difficult visitors. Think through your responses ahead of time to show that you can work under pressure and meet deadlines effectively.
