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- Tasks: Manage sales orders, customer enquiries, and support the team with admin tasks.
- Company: Friendly, well-established company near Hedge End.
- Benefits: Part-time hours, free parking, and a supportive team environment.
- Why this job: Gain valuable experience in sales administration while working flexibly around your schedule.
- Qualifications: Experience in sales administration or strong customer service skills preferred.
- Other info: Ideal for students seeking part-time work with potential for growth.
The predicted salary is between 20000 - 25000 £ per year.
We are currently recruiting for a Part Time Sales Administrator to join a friendly and well-established company near Hedge End. This role would suit an experienced Sales Administrator or someone with strong administrative and customer service experience within an office environment, particularly where order processing or customer account management has been involved.
This is a varied and busy position where accuracy, organisation, knowledge in systems such as Sage Line 50 is advantageous but not essential. You will play a key role in managing the sales order process from enquiry through to delivery, ensuring high levels of customer satisfaction and on-time dispatch.
The role is part time at 14.5 hours per week (Monday and Wednesday). Flexibility is important, as you will occasionally be required to provide additional cover during holiday periods, which are often during school holiday breaks. You will sometimes be working independently, so the successful candidate will need to be confident managing their own workload and priorities.
The Sales Administrator Role
- Processing customer sales orders accurately using Sage Line 50
- Managing customer enquiries via phone and email
- Preparing, tracking and following up on customer quotations
- Confirming delivery dates and arranging transport
- Producing proforma invoices and supporting purchasing of consumables
- Maintaining accurate customer and order records within Sage
- Assisting with Excel-based reporting and data analysis
- Supporting the wider team with ad hoc administrative duties
- Occasionally assisting with packing goods when required
The Ideal Candidate
- Previous experience in Sales Administration or a similar office-based role involving order processing, administration, or customer service
- Confident Excel user with good general Microsoft Office skills
- Excellent customer service and communication skills
- Highly organised with strong attention to detail
- Able to work independently and manage deadlines effectively
- Reliable and flexible, particularly when additional holiday cover is required
Further Information
- 14.5 hours per week (Monday & Wednesday)
- Additional holiday cover required during staff leave (flexibility essential)
- Free parking
- Small, friendly team environment
- Salary pro-rata
Please note: due to the flexible nature of the role and occasional holiday cover requirements, this position is best suited to candidates who can commit to the schedule and occasional additional hours. This advert will remain open until the vacancy is filled, with interviews taking place throughout this period. We therefore encourage early applications. If you do not hear from us within 3 working days of your application, please assume you have been unsuccessful on this occasion.
Part Time Sales & Order Administrator employer: Hartley Resourcing
Contact Detail:
Hartley Resourcing Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Part Time Sales & Order Administrator
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent news. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the job description, especially around customer service and order processing.
✨Tip Number 3
Don’t forget to prepare some questions for them! Asking about team dynamics or what a typical day looks like shows you're engaged and keen to understand how you can fit in.
✨Tip Number 4
Apply through our website for a smoother process! It helps us keep track of your application and ensures you’re considered for the role. Plus, it’s super easy to do!
We think you need these skills to ace Part Time Sales & Order Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in sales administration or similar roles. We want to see how your skills match what we're looking for, so don’t be shy about showcasing your customer service and order processing experience!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention your organisational skills and any experience with systems like Sage Line 50, even if it's not essential.
Show Off Your Flexibility: Since this role requires some flexibility for holiday cover, let us know in your application how you can adapt to changing schedules. We appreciate candidates who are reliable and ready to step in when needed!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Hartley Resourcing
✨Know Your Stuff
Make sure you brush up on your knowledge of order processing and customer service. Familiarise yourself with systems like Sage Line 50, even if you haven't used it before. Being able to discuss how you've handled similar tasks in the past will show you're ready for the role.
✨Show Off Your Organisation Skills
Since this role requires strong organisational skills, prepare examples of how you've managed your workload effectively in previous jobs. Think about times when you had to juggle multiple tasks and how you prioritised them to meet deadlines.
✨Be Customer-Centric
Highlight your customer service experience during the interview. Be ready to share specific instances where you went above and beyond to ensure customer satisfaction. This will demonstrate that you understand the importance of keeping customers happy in a sales environment.
✨Flexibility is Key
Since the role requires flexibility for holiday cover, be prepared to discuss your availability. Show that you're willing to adapt your schedule when needed, and mention any previous experiences where you had to be flexible in your work commitments.