Legal Secretary in London

Job Description

DB/2607565Mid-Level Practice Assistant in the Practice area of Employment(4-5 year Experience as minimum ideally), although if a Junior Secretary with 3+ years experience and seeking promotion-applications will be considered.PermanentSalary £37,000 to £43,000 (Relevant to Expertise and Seniority)Location - City Of LondonBenefits - Excellent Benefits, and Hybrid WorkingDescriptionAn exceptional Legal Secretary/Practice Assistant is required to join the Employment team within this highly respected and forward-thinking law firm that is both collaborative and supportive. As a PA/Practice Assistant, you will already be working at mid-level, with a minimum of 4-5 years experienceor as a Junior PA with 3+ years' experience if ready for a step-up and must be working for a law firm, and seeking progression or a fresh challenge. You will ideally be working within the Practice area of Employment or have previous expertise, although consideration will be given to those who have experience in other practice areas and can demonstrate excellent transferable skills and aptitude. The ideal PA will need to be able to demonstrate working at Partner and Senior Associate level and be positive, proactive, and organised, with good attention to detail and able to take on a myriad of duties working to deadlines. The team cover a wide range of employment matters covering sports, media, charity and corporate, alongside individuals at senior executive level and are driven to achieve quick solutions for their client base. This is a busy but friendly team where you will work within tight timeframes whilst managing conflicting workloads and diaries. If you relish working in a diverse and busy environment, then this opportunity could be just the next step in your career. Hybrid working is currently in place with 2 days in the office and 3 days working from home. Our client is ideally looking to hire and offer this role as quickly as is possible,so please apply online to register and be considered for this exciting opportunity.As a Legal Secretary/Practice Assistant your responsibilities will include:Effective and proactive diary management including planning and awareness of the Fee Earners workload. Setting up appointments andtravel arrangements as requiredProcessing applications, forms, and searches with minimal supervisionOpening and closing new client matters and carrying out due diligence checks. Preparing AML documentation and obtains relevantdocumentation from clients in a timely manner, as required by Fee Earners including conflict searchesCreating typed work of a high quality, formatting in accordance with house style, at high speed, with accuracy and following internalguidelinesProviding assistance in the delivery of marketing communications, and records all business development meetings in InterActionProviding excellent service to clients, both internal and external, in a timely and professional manner, presenting a positive image of the Firmat all timesMonthly billing and invoice preparation for the Fee EarnersDocument production as required, proof-reading, track changes/amendmentsPreparing both manual and electronic bundles for cases and courtResearching new clients/contacts and collating papers required for client meetings, and conducting basic research for the fee earnersLiaising with both internal and external stakeholders and relevant third partiesMaintaining regular file management, to ensure all files are up to date, closed and archived, as appropriate and keeping accurate records ofall files and sending to off-site storagePersonal Competencies:You will need to be able to demonstrate good interpersonal and communication skills, delivering a high-quality and efficient service. You will also have:Previous or current secretarial experience ideally working in employment but transferable skills from other practice areas will be consideredAre flexible, reliable, co-operative and has a professional approach to workWorks as a positive, friendly, and helpful team playerAbility to work under pressure, manage conflicting workloads, prioritise well and work to deadlinesAble to work as part of a team in a collaborative mannerMS Office knowledge and minimum typing speeds of 60wpmHave Transferable systems skills or ideally knowledge of InterAction, Intapp or BigHandMinimum of 5 GCSEs Grade C or above or equivalent/ or relevant senior expertiseBenefits:As well as a competitive salary, the successful PA/Practice Assistant will also receive:Excellent Pension, Private medical, dental insurance & life cover as standard, plus many additional and optional benefitsAnnual pay review and opportunity to advance your careerAnnual Discretionary Bonus25 days holiday as standard + option to buy 5 additional days, discretionary days given by the firm at ChristmasHybrid flexible working with two days in the office and three working from home and with all equipment supplied** Please be aware that due to volume applications we are unable to respond individually to applications and therefore if you have not heard from one of our team within 5 working days, then your application will have been unsuccessful on this occasion. We welcome future applications to roles that we advertise.TPBN1_UKTJ