Events Coordinator in Greenhill

Contract length: Permanent

Working weeks: Full time, all year round

Working hours: 40 hours per week, Monday to Friday, some evenings and weekends for events

Salary: Please contact the recruitment team for salary information

The role: The postholder will coordinate the administration and operational delivery of events, weddings, filming and venue hire activity, ensuring an exceptional client experience from initial enquiry through to post-event review. You will also provide administrative support to the Schools historic tours operation, working alongside the Tours Administrator when required. The estate at Harrow offers a range of historic buildings, modern facilities and outside spaces, so it is a great opportunity for someone who enjoys variety and wants to work within a broad repertoire of personal, corporate, charity and sporting events.

The skills: This role will suit a candidate who prides themselves on their experience and ability to manage the administrative details of an events management process from start to finish; dealing with the enquiry, planning and delivery of the event as well as the financial payments/invoicing and associated reports. You will be highly organised, with strong verbal and written communication styles that reflect the organisations brand and client expectations. Your good numerical ability and confidence with MS Office applications will enable you to accurately record client and financial information. Using your positive, approachable, professional demeanour and flexibility to support the team at busy times, you will build excellent relationships with colleagues and provide a customer service that supports and strengthens the reputation of Harrow School as one of the best venue providers in London.

The benefits include:

• Free lunch
• Free parking
• Automatic enrolment in the Schools pension scheme
• Use of the Schools sports facilities such as the swimming pool, gym, and running track
• Subsidised membership of the tennis, golf, angling and social clubs

The environment: Harrow School is situated in Harrow on the Hill, northwest London, and is one of the best-known schools in the world. Around 835 boys study at Harrow and live in the Schools 12 boarding houses. Harrow School Enterprises Limited (HSEL) is the trading company of Harrow School. It is responsible for raising additional funds for the School through commercial activities such as events, filming, tours, weddings, educational courses, residential tenant groups and sports facilities hire. HSEL is also the head office for Harrow School Short Courses (HSSC), which is one of the leading providers of summer language courses for international students aged 8-17 years.

Applications will be processed as they are received and interviews may take place before the closing date, so early application is recommended. Equality, diversity and inclusion are values that are important to us at Harrow. We believe in diversity of thought and actively welcome everyone regardless of their background to bring their valuable and relevant skills to our community. Harrow School is committed to promoting and safeguarding the welfare of children and young people and expects all staff and volunteers to adhere to and ensure compliance with the Schools Safeguarding and Child Protection policies and procedures at all times.

In the event of a successful application, candidates will be required to undergo child protection screening appropriate to the post, including, but not limited to, reference checks with past employers, an Enhanced Disclosure and Barring Service check (including Childrens Barred List information) and prohibition checks. No member of staff will be able to start until these checks are complete and this process takes, on average, a month. Please plan accordingly. This post is exempt from the Rehabilitation of Offenders Act 1974 and therefore all convictions and cautions, reprimands and final warnings (including those which would normally be considered as spent under the Act) must be declared, subject to the DBS filtering rules. It is a criminal offence for any person who is barred from working with children to attempt to apply for a position at the Harrow School. Please refer to the School's Recruitment, Selection and Disclosure Policy for more details.