Project Co-ordinator

At Harrogate and District NHS Foundation Trust, we aim to reflect our values in everything we do - Kindness, Integrity, Teamwork and Equality. We are committed to providing the best possible levels of healthcare and we can only do this with the help of our incredible colleagues. The Business Development, Volunteers, Charity and Communications Team leads on a range of projects to generate income for Harrogate and District NHS Foundation Trust (HDFT). This role offers a unique opportunity to work across a diverse and exciting agenda to increase the quality of care to the populations the Trust serves.

Main duties of the job

The Project Co-ordinator will be employed within the Business Development, Volunteers, Charity and Communications Team, and will support the delivery of the charity and business development agenda for the organisation. The post holder will be responsible for organising, managing and delivering key elements of a diverse portfolio of projects, and provide a coordinated approach to project management. The post holder will manage their workload, with support and guidance from the Assistant Project Manager to work in a matrix approach across a range of projects.

Working for our organisation

Harrogate and District NHS Foundation Trust (HDFT) cares for the population in Harrogate and the local area, as well as across North Yorkshire, Leeds and parts of the North East. At HDFT we provide outstanding care to both our patients and our staff and we value Kindness, Integrity, Teamwork and Equality.

We offer colleagues:

• A supportive culture so colleagues can bring their whole selves to work.
• Staff Recognition - as well as regular appraisals, we recognise achievements with our Making a Difference & Team of the Month Awards, along with annual Colleague Recognition Awards.
• Employee Support and wellbeing – we offer a wide range of staff benefits including an Employee Assistance Programme, counselling service and a fast-track Physiotherapy service.

Please note: Due to high levels of interest, posts may close early if we reach a sufficient number of applications. Visa sponsorship is only available for certain roles. Please ensure the role you are interested in meets the criteria for a visa before submitting your application. Please also be aware that the Trust does not offer relocation packages for Agenda for Change roles. All job offers are subject to satisfactory pre-employment checks.

Detailed job description and main responsibilities

The principle responsibilities of the post are to:

• Support with business development opportunities, including the writing and preparation of bids in response to any tendering opportunities that the Trust takes forward.
• Act as bid coordinator, including working closely with internal colleagues to meet tight deadlines.
• Act as the first point of contact for commissioners answering queries, giving advice and providing information as appropriate.
• Support Trust colleagues in the mobilisation and/or decommissioning of services following the outcome of tender or new business development opportunities.
• Collaborate with system partners across organisational boundaries to improve HDFT’s services.

• Develop project plans to coordinate and deliver fundraising events and projects in line with the team’s Income Plan.
• Engage with stakeholders to build the charity’s profile, both internally to staff and patients and externally to members of the public, including presenting pitches and attending donor events.
• Raise awareness and initiate contact in the local community with community groups, schools, businesses and individuals.
• Develop and implement the charity’s social media coverage to improve public awareness and knowledge of the charity, its objectives, campaigns, events, appeals and successes.
• Support internal communications for staff by writing articles for newsletters, staff briefings and the intranet.
• Develop fundraising newsletters by sourcing news such as recent third party activity, charity events, appeals and charity successes. Disseminate newsletter to supporters in the fundraising database.
• Develop content for the Trust’s website and social media sites to share the charity’s progress.
• Responsible for following and developing charitable procedures, protocols and policies. Authorised signatory with a requirement to order fundraising events materials.
• Support with the charity’s audit process, and manage donations in line with the charity’s policies and processes.
• Provide project support for implementing new volunteering and/or work experience models.

• Chair regular internal meetings, and present at Trustwide and external meetings when required.
• Maintain an effective electronic and paper based filing system for storing and retrieving information.
• Co-ordinate meetings within the department, to include preparing agendas, collating documentation and taking and transcribing minutes.
• Participate in, take and prepare minutes at regular meetings, coordinating follow-up actions and assisting in the preparation of agendas.
• Deal with telephone enquiries, taking action and responsibility where appropriate and relaying information to the relevant manager in a prompt and concise manner.
• Manage shared mailboxes as part of a team rota.

• Building relationships and stakeholder management.
• Good standard of written communication, using a variety of formats.
• Behaves in line with HDFT’s KITE values.

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.