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- Tasks: Provide secretarial support to medical staff and ensure smooth office operations.
- Company: Join Harrogate and District NHS Foundation Trust, dedicated to outstanding patient and staff care.
- Benefits: Enjoy health initiatives, personal development opportunities, and a supportive work culture.
- Why this job: Make a difference in healthcare while working in an inclusive environment with recognition for your efforts.
- Qualifications: No specific qualifications required; just a passion for helping others and strong organisational skills.
- Other info: Flexible hours and the chance to cover for senior staff during absences.
The predicted salary is between 30000 - 42000 £ per year.
Overview
The role of Medical Secretary provides support to providing an efficient and comprehensive secretarial support service to the consultants, specialist nurses and other medical staff.
Responsibilities
- maintain a high standard of secretarial service to meet the needs of the clinical team
- ensure that accurate and up to date typing of clinic letters and correspondence is achieved through audio/digital dictation.
- Respond to queries from patients, GPs and other medical teams regarding patient care.
- Observe and work within the Trust’s Confidentiality Policy at all times.
- Ensure the smooth running of the office/team including the assessment of priorities and the initiation of preparatory action.
- Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements are carried out.
- Assist the Senior Medical Secretary with arranging and servicing meetings as required.
- Using the in-house patient data tracking system ensure that all patient case notes passing through the office are booked in and out appropriately.
- Following guidance work within defined national and local targets e.g. 18 weeks and monitor on a regular basis, identifying potential breaches to the Senior Medical Secretary.
- Provide cover for the Senior Medical Secretary during periods of annual leave and absence within contracted hours.
- Assist in the co-ordination of outpatient clinics and booked/planned admissions applicable to speciality.
Organisation information
At Harrogate and District NHS Foundation Trust we provide outstanding care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.
An inclusive and supportive culture our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.
Staff Recognition – as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards
Employee Support and wellbeing – we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.
Staff Benefits – We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.
For further details / informal visits contact: Name: Trudy Philips Job title: Lead Medical Secretary to LTUCC teams Email address: trudyphillips@nhs.net Telephone number: 01423 553038
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Medical Secretary - Medical Specialties employer: Harrogate and District NHS Foundation Trust
Contact Detail:
Harrogate and District NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Medical Secretary - Medical Specialties
✨Tip Number 1
Familiarise yourself with the specific medical terminology and procedures relevant to the role. This will not only help you understand the job better but also demonstrate your commitment and readiness to engage with the clinical team.
✨Tip Number 2
Reach out to current or former Medical Secretaries within the NHS to gain insights into their daily responsibilities and challenges. This networking can provide you with valuable information that can set you apart during the interview process.
✨Tip Number 3
Prepare for potential interview questions by practising responses related to confidentiality, patient care, and office management. Being able to articulate your understanding of these areas will show your preparedness for the role.
✨Tip Number 4
Demonstrate your organisational skills by discussing any relevant experience in managing schedules or coordinating meetings. Highlighting your ability to prioritise tasks effectively will resonate well with the hiring team.
We think you need these skills to ace Medical Secretary - Medical Specialties
Some tips for your application 🫡
Understand the Role: Before applying, make sure to thoroughly read the job description for the Medical Secretary position. Understand the key responsibilities and required skills, such as maintaining a high standard of secretarial service and managing patient queries.
Tailor Your CV: Customise your CV to highlight relevant experience and skills that align with the job requirements. Emphasise your proficiency in audio/digital dictation, office management, and any previous roles in a medical or administrative setting.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the organisation. Mention specific examples of how your skills and experiences make you a suitable candidate for the Medical Secretary position at Harrogate and District NHS Foundation Trust.
Proofread Your Application: Before submitting your application, carefully proofread all documents for spelling and grammatical errors. A polished application reflects your attention to detail, which is crucial for a Medical Secretary role.
How to prepare for a job interview at Harrogate and District NHS Foundation Trust
✨Know Your Role
Familiarise yourself with the responsibilities of a Medical Secretary, especially in relation to supporting consultants and nurses. Be prepared to discuss how your skills align with maintaining high standards of secretarial service.
✨Demonstrate Communication Skills
Since you'll be responding to queries from patients and medical teams, showcase your communication skills during the interview. Provide examples of how you've effectively handled similar situations in the past.
✨Highlight Organisational Abilities
The role requires excellent organisational skills to ensure the smooth running of the office. Prepare to discuss specific instances where you've successfully managed priorities and coordinated tasks.
✨Understand Confidentiality Policies
As confidentiality is crucial in healthcare, be ready to talk about your understanding of confidentiality policies and how you have adhered to them in previous roles. This will demonstrate your commitment to patient care.
