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- Tasks: Join a dynamic team managing procurement and logistics for exciting restaurant projects across the globe.
- Company: Be part of a fast-growing, innovative restaurant group known for iconic designs and bespoke projects.
- Benefits: Enjoy a collaborative work environment, with opportunities for travel and professional growth.
- Why this job: Work on unique projects, develop valuable skills, and contribute to a thriving company culture.
- Qualifications: 3+ years in Procurement, Finance, or Logistics; strong Excel and communication skills required.
- Other info: Based in Soho, London, with travel to various restaurant locations.
The predicted salary is between 28800 - 43200 £ per year.
This fast expanding, successful and super-cool restaurant group are looking for an FF&E & Construction Procurement Admin to join their busy team, supporting Procurement and Logistics across projects throughout the EU, Middle East and US. This is an opportunity to work on iconic and bespoke projects with involvement from concept through to completion and an exciting time to be part of the success of the company.
Experience: 3+ years of experience in either Procurement, Finance or Logistics in the Interiors or Design sector.
Responsibilities:
- Process all FF&E & Construction orders and invoices, working closely with Suppliers, Design, Construction and Finance team.
- Organise all shipping and logistics for the UK, UE and overseas to include the creation of all documents and import/export procedures, researching local import regulations outside of the UK and organising project storage if required.
- Liaise with contractors and Design team to organise the installation of the FF&E, resolve any outstanding snagging or delivery issues.
- Build and accurately maintain all schedules, budgets and timelines optimising the supply chain.
- Organise project cash flow and payment runs with accounting teams.
- Reconcile all spend with Quantity Surveyor cost reports and Finance team. Closing project accounts and reconciling VAT invoices.
- Support the design team in setting up supplier trade accounts.
- Source FF&E or Construction requirements, working closely with Designers and Suppliers (no creativity involved).
- Save and record all certification including any relevant CE or FR documents.
- Maintain and update the supplier Bible and contact list.
- Maintain the Studio office and UK storage facility, keeping it tidy and record/update the inventory.
Skills:
- High proficiency in Excel, Microsoft Office and Google Documents.
- Basic Adobe Photoshop & InDesign desirable.
Abilities:
- Outstanding knowledge of procurement and logistics process and costs.
- Good knowledge of FF&E materials, quantities and suppliers.
- Detail driven and strong analytical thinking.
- Pragmatic with good problem-solving skills.
- Pro-active planner who is unfazed with ‘Plan B, C and D’ solutions.
- Excellent communication and negotiation skills.
- Good initiative as well as an ability to follow instructions.
This is a very busy role which will suit somebody who is hard working, diligent, accurate and good with numbers and people! You will be working as part of a friendly and collaborative team within a unique and exciting company where your input will be valued and welcome.
Start date: ASAP
Location: Soho, London + travelling to their restaurants required.
Procurement and Logistics Administrator employer: HARRISON PURSEY MEDIA SPECIALISTS
Contact Detail:
HARRISON PURSEY MEDIA SPECIALISTS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement and Logistics Administrator
✨Tip Number 1
Familiarise yourself with the specific procurement and logistics processes in the interiors or design sector. Understanding the nuances of FF&E materials and suppliers will give you an edge during discussions with our team.
✨Tip Number 2
Brush up on your Excel skills, as high proficiency is crucial for this role. Consider creating sample spreadsheets to showcase your ability to manage schedules, budgets, and timelines effectively.
✨Tip Number 3
Network with professionals in the procurement and logistics field, especially those who have experience in the restaurant or design sectors. This can provide valuable insights and potentially lead to referrals.
✨Tip Number 4
Prepare to discuss your problem-solving skills and how you've handled logistical challenges in the past. We value proactive planners, so be ready to share examples of your 'Plan B, C, and D' solutions.
We think you need these skills to ace Procurement and Logistics Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in Procurement, Finance, or Logistics, particularly within the Interiors or Design sector. Use keywords from the job description to demonstrate your fit for the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the procurement and logistics processes. Mention specific experiences that align with the responsibilities listed in the job description, such as managing FF&E orders or liaising with suppliers.
Highlight Relevant Skills: In your application, emphasise your proficiency in Excel, Microsoft Office, and Google Documents. If you have experience with Adobe Photoshop or InDesign, mention that too, as it could set you apart from other candidates.
Showcase Problem-Solving Abilities: Provide examples in your application that demonstrate your analytical thinking and problem-solving skills. Discuss situations where you've successfully navigated challenges in procurement or logistics, showcasing your proactive planning abilities.
How to prepare for a job interview at HARRISON PURSEY MEDIA SPECIALISTS
✨Showcase Your Experience
Make sure to highlight your 3+ years of experience in Procurement, Finance, or Logistics. Be ready to discuss specific projects you've worked on, especially those related to the Interiors or Design sector, as this will demonstrate your relevant expertise.
✨Demonstrate Problem-Solving Skills
Prepare examples of how you've tackled challenges in procurement and logistics. This role requires a pragmatic approach and good problem-solving skills, so be ready to share instances where you successfully navigated obstacles or implemented 'Plan B, C, and D' solutions.
✨Familiarise Yourself with FF&E
Since the role involves sourcing FF&E materials, brush up on your knowledge of these items and their suppliers. Being able to discuss your understanding of FF&E requirements will show that you're well-prepared and knowledgeable about the industry.
✨Excel in Communication
Excellent communication and negotiation skills are crucial for this position. Practice articulating your thoughts clearly and confidently, and think of examples where you've effectively liaised with teams or suppliers to resolve issues or streamline processes.
