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- Tasks: Manage the London office and support Birmingham remotely while ensuring smooth operations.
- Company: Join a global branding agency with a vibrant and creative culture.
- Benefits: Three-month contract with potential for permanent position and dynamic work environment.
- Why this job: Be the heartbeat of the office, making a real impact on client experiences and team dynamics.
- Qualifications: 2+ years in front of house/admin roles, excellent communication, and multitasking skills.
- Other info: Opportunity to engage with high-profile clients and contribute to exciting company events.
The predicted salary is between 30000 - 42000 £ per year.
Three month contract with potential for permanent. Great opportunity to join the London office of this global branding agency as their Office Co-ordinator with responsibility for the management of their expanding London office as well as remote support to their office in Birmingham.
This role will suit somebody who is helpful and reliable with fantastic client service skills and a confident, positive approach.
The three main areas of responsibility are:
- Front of House management – meeting and greeting, answering calls and managing all FedEx and mail deliveries.
- General Operations – onboarding new staff members, sending office-wide communications and announcements, supporting the senior leadership team with travel and expense management, management and purchasing of all stocks and supplies, main point of contact for all facilities and maintenance needs.
- Hospitality – building and maintaining relationships with caterers, hotels, restaurants etc for recommendations and reservations for high profile visitors and clients. Assist with employee social/company events, co-ordination and set up of office meeting spaces. Management of stocks and supplies, catering equipment and meeting rooms.
Skills/Requirements
- 2+ years experience of working in a front of house/admin support role in a creative/media environment.
- Ability to prioritize and multitask while remaining calm and professional.
- Excellent communication skills and a service-oriented attitude.
- Ability to work effectively with all levels of agency staff with discretion and confidentiality.
- Understanding of the creative process.
- Competency with MS Office.
- Must be comfortable with lifting and carrying if required.
Office Co-ordinator employer: HARRISON PURSEY MEDIA SPECIALISTS
Contact Detail:
HARRISON PURSEY MEDIA SPECIALISTS Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in the creative and media sectors. Let them know you're on the lookout for an Office Co-ordinator role. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by practising common questions related to client service and operations management. We recommend role-playing with a friend or using online resources to boost your confidence and polish your responses.
✨Tip Number 3
Showcase your personality! When you get the chance to meet potential employers, let your positive attitude shine through. Remember, they’re looking for someone reliable and helpful, so be yourself and let that enthusiasm come across.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to keep track of your applications!
We think you need these skills to ace Office Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your front of house and admin support experience, especially in creative or media environments, to show us you’re the right fit!
Craft a Personal Cover Letter: Your cover letter is your chance to shine! Use it to showcase your fantastic client service skills and positive approach. Tell us why you’re excited about the Office Co-ordinator role and how you can contribute to our London office.
Showcase Your Multitasking Skills: In your application, give examples of how you've successfully managed multiple tasks at once. We want to see that you can stay calm and professional while juggling various responsibilities, just like the role requires!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process!
How to prepare for a job interview at HARRISON PURSEY MEDIA SPECIALISTS
✨Know the Company Inside Out
Before your interview, take some time to research the global branding agency. Understand their values, recent projects, and what sets them apart in the industry. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Front of House Skills
Since the role involves front of house management, be prepared to discuss your experience in this area. Think of specific examples where you've excelled in greeting clients or managing communications. Highlight your ability to remain calm under pressure and how you prioritise tasks.
✨Demonstrate Your Service-Oriented Attitude
The agency is looking for someone with fantastic client service skills. Be ready to share stories that illustrate your helpfulness and reliability. Use the STAR method (Situation, Task, Action, Result) to structure your responses and make them impactful.
✨Prepare Questions About Operations and Hospitality
Have a few thoughtful questions ready about the operations and hospitality aspects of the role. Ask about their current processes for onboarding new staff or how they manage relationships with caterers and hotels. This shows you're thinking ahead and are genuinely interested in contributing to the team.
