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For Companies At a Glance
- Tasks: Manage artist schedules, travel, and contracts for international engagements.
- Company: Join HarrisonParrott, a leading agency representing top conductors and instrumentalists.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and creativity.
- Why this job: Be part of the music industry, supporting artists and making their performances happen.
- Qualifications: Experience in administration, hospitality, or operations is a plus; passion for music is essential.
- Other info: Opportunity to attend rehearsals and performances, enhancing your industry knowledge.
The predicted salary is between 30000 - 42000 £ per year.
You will be an effective and efficient administrator able to ensure accurate, timely and detailed planning and delivery of international engagements (concerts, touring and recording activities) for a select number of HarrisonParrott artists (Conductors and Instrumentalists).
You will have skills from working in administration from backgrounds such as hospitality, being a PA, operations, travel and tourism.
Key accountabilities
Artist administration:
- Maintain the computer diary of each artist and finalise details of each engagement.
- Collate and complete/update recording of information on dates, venues, fees, times of rehearsals and concerts.
- Co-ordinate rehearsal orders, call times, meetings with conductors.
- Check repertoire details including versions/editions, language, string strengths and instrumentation.
- Decide requirements for work permits and/or visas and make applications where necessary.
- Decide detailed requirements for piano, page turner, piano tuning, complimentary tickets, dress requirements, interviews/press activities etc necessary to the engagement and make suitable arrangements.
- Arrange artists’ national and international travel and accommodation, check final issue of tickets, arrange any necessary local transport, such as collection from airport, transfers between hotel and venue.
- Finalise all details relating to the timing and running order of each engagement and provide final detailed schedule (including travel/accommodation information as relevant) to the artist.
Contracts:
- Check contract terms, ensure fee negotiations are finalised, process and manage the issuing and finalisation of contracts.
- Assist in the administration of contracts which are non-specific to engagements, such as recording and TV contracts, music directorships.
Financial administration:
- Ensure financial information on artist diary system is maintained (including amounts to be charged to promoter for travel and accommodation) and outstanding fee negotiations followed up on a timely basis.
- Review promoter invoices and monthly commission statements to ensure correct and complete.
- Liaise with promoters and HP accounts department regarding Social Security payments, tax waivers and withholding tax arrangements.
- Process incoming royalty statements and other correspondence relating to incoming monies.
- Keep track of and ensure timely payment of artists’ fees, and check deductions of tax, social security etc. by promoters.
- Assist artists in completion of tax returns by supplying comprehensive and complete details, liaison with accountants etc.
Press and PR:
- Assess and present reviews of recordings and performances, obtaining foreign reviews where relevant. Identify and submit to the Marketing team copy for company website news, including the weekly news.
- Maintain (as directed) biographies, discographies, and repertoire lists, ensure updated on website and otherwise distributed as required and reproduced accurately by promoters.
- Maintain files containing artists’ photographs and other press material.
- Order promotional recordings and distribute as required. Generally, assist in preparation and distribution of sales material.
General:
- Assist in maintaining relationship with artist, including attending rehearsals and performances as required and through regular written and telephone communication with artist.
- Collate and formulate reports and schedules for record companies etc.
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Administrator – Operations Team employer: HARRISON PARROTT
Contact Detail:
HARRISON PARROTT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator – Operations Team
✨Tip Number 1
Familiarize yourself with the specific needs of artists in the music industry. Understanding the nuances of concert planning, travel arrangements, and artist management will give you an edge in discussions during the interview.
✨Tip Number 2
Network with professionals in the arts and entertainment sector. Attend concerts, workshops, or industry events to meet people who can provide insights or even refer you to opportunities within organizations like HarrisonParrott.
✨Tip Number 3
Showcase your organizational skills by preparing a mock schedule for a hypothetical artist engagement. This will demonstrate your ability to manage multiple details effectively, which is crucial for the role.
✨Tip Number 4
Research the latest trends in artist management and financial administration within the music industry. Being knowledgeable about current practices will help you stand out as a candidate who is proactive and informed.
We think you need these skills to ace Administrator – Operations Team
Some tips for your application 🫡
Understand the Role: Make sure you fully understand the responsibilities and requirements of the Administrator position within the Operations Team. Tailor your application to highlight relevant experiences from your background in administration, hospitality, or travel.
Highlight Relevant Experience: In your CV and cover letter, emphasize your experience in managing schedules, coordinating events, and handling financial administration. Use specific examples that demonstrate your ability to maintain accurate records and manage multiple tasks efficiently.
Showcase Communication Skills: Since the role involves liaising with artists, promoters, and various stakeholders, make sure to showcase your strong communication skills. Provide examples of how you've successfully managed relationships in previous roles.
Proofread Your Application: Before submitting your application, carefully proofread your documents for any errors or inconsistencies. A well-presented application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at HARRISON PARROTT
✨Show Your Organizational Skills
As an Administrator for the Operations Team, showcasing your organizational skills is crucial. Be prepared to discuss specific examples of how you've managed schedules, coordinated events, or handled multiple tasks simultaneously in previous roles.
✨Demonstrate Attention to Detail
In this role, attention to detail is key. Highlight instances where your meticulous nature has led to successful outcomes, such as avoiding scheduling conflicts or ensuring all necessary arrangements were made for an event.
✨Familiarize Yourself with the Industry
Understanding the music and arts industry will give you an edge. Research HarrisonParrott and their artists, and be ready to discuss how your background in administration can contribute to their operations and artist management.
✨Prepare Questions About the Role
Engage your interviewers by preparing thoughtful questions about the role and the team. This shows your genuine interest in the position and helps you assess if it's the right fit for you.
