Talent Coordinator in London

About Harris Williams

We are a global investment bank specializing in M&A and private capital advisory services. Clients worldwide rely on us to help unlock value in their business and turn ambitious goals into reality. We approach every engagement with boundless collaboration, pooling expertise and relationships across industries, service offerings, and geographies. For over 30 years, our clients have trusted us to think strategically, execute precisely, and deliver premium outcomes to help them grow.

We are ambitious in our goals and steadfast in the belief that clients deserve our very best. To achieve our highest aspiration, we invest in world‐class, team‐oriented individuals who are smart, driven, and principled – those who are eager to be part of something bigger than themselves. When you join Harris Williams, you are welcomed into a collegial environment where every individual has the opportunity to make an impact in a powerful and significant way.

About The Role

Harris Williams fosters an inclusive culture through hiring quality people who are committed, tenacious, and principled – dedicated to achieving the right results for our clients, the right way. We are committed to building a unique firm by valuing and developing talent.

Harris Williams seeks a Talent Coordinator in our London, UK office to provide mission critical support to the Talent Acquisition and Talent Management European team through the full life cycle of an employee.

• Approach all tasks with humility, collaboration and enthusiasm
• View challenging tasks as opportunities for growth
• Share ideas and credit among peers and teammates
• Be responsive
• This is an in‐office role. Timely responses to urgent requests are expected
• Acknowledge requests and clarify deadlines as needed
• Stay aligned with your team on active workstreams and upcoming tasks
• Take pride in your work product
• Maintain confidentiality and effectively handle highly sensitive and personal information with sound judgement, tact, and discretion
• Proofread your work to ensure accuracy before distributing
• Seek feedback from your teammates during and after project/search completion
• Ask "What's next?" Work ahead instead of waiting for direction from your team
• Articulate thoughts and ideas to your teammates and clients both verbally and in writing
• As you gain confidence through experience, willingness to lead internal recruiting discussions and presentations
• Communicate clearly and confidently to external and internal stakeholders via email, video, and in‐person interactions
• Be a self‐starter
• Exhaust available resources, including desktop research, leaning on more experienced peers and teammates for advice/guidance
• Offer creative suggestions as you grow into the role to enhance or create efficiency in existing processes
• Proactively identify potential conflicts/issues and propose potential solutions
• Be intellectually curious and have a teachable spirit
• Seek to understand the recruiting processes and tools utilized at HW, and how each component fits into the individual's candidacy
• Build your knowledge of what makes HW a unique employer within the world of investment banking
• Ask questions along the way to deepen your understanding of the M&A process and industry groups.

The Role

This role is divided into two core areas of responsibility: Support for Talent Acquisition and Talent Management.

• Interview Coordination: Assist with CV review, schedule candidate interviews from initial recruiter screens to in‐person Super Days; manage feedback collection
• Candidate Experience Management & Communications: Manage day‐of Super Day logistics including co‐ordinating candidate travel, expenses and interview details communications
• System Administration: Assist with the new hire approval process, maintain iCIMS candidate database and Workday job postings
• On/offsite Events: Provide support for HW recruiting events in London and Frankfurt, support on‐campus and in‐office event design, manage calendar invites, coordinate travel and event logistics, provide day‐of event execution
• Onboarding: Coordinate new hire immigration process, support Day 1 logistics to ensure a seamless onboarding experience.

• Employee support: Serve as a point of contact for employee inquiries and provide efficient guidance by directing employees to the relevant team
• Offboarding: Assist with the employee offboarding process - drafting reference letters, confirm outstanding vacation/leave balances; coordinate with payroll for final payments, schedule exit interviews, prepare and update all necessary offboarding forms
• Vendor Management: Oversee the onboarding of new vendors, liaise with legal teams to amend contracts, monitor outstanding invoices and partner with finance to ensure timely payment and smooth ongoing vendor relationships
• Training: Support the delivery and administration of employee training programmes
• Projects: Assist with ad‐hoc projects relating to employee development, learning & development, inclusion, and performance management

What we Are Looking For

• Bachelor's Degree or equivalent professional experience
• Interest in pursuing a career in recruiting or talent management
• Ability to interact effectively with management at all levels
• Proficient in MS Office, with expertise in MS Outlook, Word, Excel and PowerPoint
• Strong organizational, planning, and prioritization skills with the ability to make decisions independently when necessary
• Ability to meet deadlines and execute efficiently
• Excellent communication skills, both written and oral, and ability to work well in a team setting
• Self‐driven but collaborative approach that builds interpersonal networks and able to influence
• Curious mindset that proactively identifies opportunity areas and directs resources towards continuous improvement

This description reflects the core activities of the role but is not intended to be all‐inclusive and other duties within the group/department may be required, in addition to changes in the emphasis of duties as required from time to time.