Receptionist and Administrative Assistant

About Us

Harris Primary Academy Philip Lane is an Outstanding primary academy and we have high expectations and aspirations for your children. All our staff aim to give every child an exceptional education providing support, care, enrichment and challenge as they come through our doors. We give them opportunities to enjoy their learning and prepare them for future academic success as well as happy lives. We have a unique creative curriculum, a clear vision, high expectations, strong moral values and a love of learning. Our academy is a multi-cultural, multi-faith family where children learn together. They respect and value each other.

We believe all children are special and we \”dig for gold\” in every child. This means encouraging children to do their very best, not settling for second-best.

The Academy is located in the heart of Tottenham and we are very proud of all of our children and staff. Everyone works hard and behaves well to achieve \”exceedingly, abundantly, above all we can think or imagine!\’

Summary

Looking to take your first step in education? We are looking for a dedicated and detail-orientated individual to join Harris Primary Academy Philip Lane as Receptionist and Administrative Assistant on a fixed-term contract to April 2027. Working under the instruction and guidance of senior staff to provide general administrative and financial support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment.

The actual salary for this role will be £29,176.36 – £29,592.65 (42 weeks per year, 40 hours per week).

Main Areas of Responsibility

Your responsibilities will include:

• Representing the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
• Undertaking reception duties, answering general telephone and face to face enquiries and signing in visitors
• Responding to queries from parents/carers and the general public with exemplary professionalism
• Ensuring the overall appearance of the reception area is tidy, professional and presentable at all times
• General administrative duties such as typing, photocopying, filing, collation and distribution of post
• Contributing to the maintenance of information databases and filing systems
• Contacting parents and pupils where necessary
• Coordinating the academy admissions procedures and protocols
• Managing wrap around invoices
• Coordinating school photos for students, data files and booking necessary rooms and stationery
• Managing procurement and inventory tracking for milk and vegetable supplies
• Managing weekly orders for wrap around food
• Managing invoices and purchase orders in line with academy needs and expectations

For a full job description and person specification, please download the Job Pack.

Qualifications & Experience

We would like to hear from you if you have:

• NVQ2 or equivalent qualification or experience in relevant discipline
• Good numeracy/literacy skills
• Minimum oftwo years\’ school office experience
• Experience of general clerical/administrative/financial work
• Knowledge of safeguarding procedures for young people
• Experience of Reception duties including dealing with visitors to the Academy

For a full job description and person specification, please download the Job Pack.

Professional Development & Benefits

Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.

In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website.

Safeguarding Notice

The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.

Equal Opportunities

The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.

We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.

Next Steps

If you have any questions about this opportunity, please send us an email, or call to arrange a conversation.

Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process.

We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.