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- Tasks: Support the school with admin tasks, manage staff absence, and assist with events.
- Company: Join Harris Lowe Academy, a vibrant educational environment focused on growth.
- Benefits: Enjoy competitive rewards, professional development, and a supportive culture.
- Why this job: Kickstart your career in education while making a real difference.
- Qualifications: NVQ2 or equivalent, good numeracy/literacy skills, and some office experience.
- Other info: Be part of a diverse team committed to inclusivity and student welfare.
The predicted salary is between 24000 - 36000 £ per year.
About UsOur core values of determination, integrity, curiosity and empathy inspire and nurture a passion for learning and success with a strong sense of inclusivity, individuality and responsibility. We use our voices purposefully as global citizens.
The foundations of achieving our vision are:
Outstanding curriculum, with outstanding quality and breadth of education
Exceptional teachers who support students\’ passion for learning with the tools for success for every individual
Relationships, routines and recognition that lead to a sense of belonging, wellbeing, mutual respect and exemplary behaviour both within Harris Lowe Academy Willesden and in our local community
Post-16 excellence with a broad range of pathways, sporting academies and inspiring student leaders
Arts and sports specialisms that embed essential skills and enable exceptional performanceOur moral purpose is to ensure our students and staff have access to the best possible futures and contribute positively to society through an outstanding careers/development programme, excellent leadership and coaching.
From its origins as the first city academy, the exceptional education we provide takes advantage of the opportunities offered by our privileged location and facilities in the most vibrant, multi‐cultural city in the world. The enthusiasm, discipline and ambition of our students combined with the high expectations, outstanding teaching and creative dedication of our staff makes our vision a reality.
SummaryLooking to take your first step in education? We are looking for a dedicated and detail‐orientated individual to join Harris Lowe Academy Willesden as Administrative Assistant. Working under the instruction and guidance of senior staff to provide general administrative and financial support to the school, you will either have experience in an administrative role or be looking to take your first step in an administrative support role within an educational environment.
The actual salary for this role will be £26,696.19‐£27,077.10 (41 weeks per year, 37.5 hours per week). Please note that this role starts at 6:30am , either finishing at 2:30pm or receiving additional payment for extended hours.
Main Areas of ResponsibilityYour responsibilities will include:
Managing staff absence and arranging cover every day (this role starts at 6:30am , either finishing at 2:30pm or receiving additional payment for extended hours)
Representing the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
Undertaking reception duties, answering general telephone and face‐to‐face enquiries and signing in visitors.
Completing the first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events and checking directly with AWO if there are any concerns.
Assist with pupil first aid/welfare duties
Assist in arrangements for school trips and events
Providing general clerical/admin support
Maintaining manual and computerised records
Producing lists, information and data as required
Typing, word processing and other IT‐based tasks
Sorting and distributing mail
Ensuring reprographics requests are fulfilled on time
Operating relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet)
Maintaining stock and supplies, cataloguing and distributing as required
Assisting in ordering uniforms.
Undertaking general financial administration e.g. processing orders
Qualifications & ExperienceWe would like to hear from you if you have:
NVQ2 or equivalent qualification or experience in relevant discipline
Good numeracy/literacy skills
Minimum of two years\’ school office experience
Experience of general clerical/administrative/financial work
Knowledge of safeguarding procedures for young people
Experience of reception duties including dealing with visitors to the Academy
For a full job description and person specification, please download the Job Pack.
Professional Development & BenefitsOur people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top‐quality training programmes delivered at every level.
In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website.
Safeguarding NoticeThe Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.
Equal OpportunitiesThe Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.
We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.
Next StepsIf you have any questions about this opportunity, please send us an email, or call to arrange a conversation.
Before applying, please download the Job Pack for full details on the job responsibilities and person specification. This will be helpful for you when completing your application, and throughout the recruitment process.
We encourage you to apply as soon as possible as we may interview and offer to a candidate before the closing date. Please note that we only accept applications submitted before the closing date via our careers website.
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Administrative Officer employer: Harris Lowe Academy Willesden
Contact Detail:
Harris Lowe Academy Willesden Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Officer
✨Tip Number 1
Network like a pro! Reach out to people in the education sector, especially those at Harris Lowe Academy. A friendly chat can open doors and give you insights that job descriptions just can't.
✨Tip Number 2
Prepare for the interview by researching common questions for administrative roles. We recommend practising your answers with a friend or in front of the mirror to boost your confidence.
✨Tip Number 3
Show off your skills! Bring examples of your work or any relevant projects to the interview. This will help us see how you can contribute to our team right from the start.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re genuinely interested in the role.
We think you need these skills to ace Administrative Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Administrative Officer role. Highlight any relevant administrative or clerical experience, and don’t forget to mention your familiarity with IT tools like Word and Excel!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about working in an educational environment and how your background makes you a great fit for our team at Harris Lowe Academy.
Showcase Your Soft Skills: In this role, being detail-oriented and having good communication skills are key. Make sure to include examples of how you've demonstrated these skills in previous roles or experiences.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our academy there!
How to prepare for a job interview at Harris Lowe Academy Willesden
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Officer. Familiarise yourself with tasks like managing staff absence and handling reception duties. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As you'll be representing the Academy to visitors and staff, it's crucial to demonstrate your communication skills. Practice answering common interview questions clearly and concisely. You might even want to prepare a few examples of how you've effectively communicated in previous roles or situations.
✨Highlight Your Organisational Abilities
This role requires strong organisational skills, so be ready to discuss how you manage your time and tasks. Think of specific instances where you've successfully juggled multiple responsibilities, like arranging school trips or maintaining records. This will illustrate your ability to handle the demands of the job.
✨Emphasise Your Commitment to Safeguarding
Given the importance of safeguarding in an educational environment, be prepared to talk about your understanding of safeguarding procedures. Share any relevant experiences or training you've had, and express your commitment to ensuring the welfare of students. This will show that you align with the Academy's values.