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- Tasks: Support the school with admin tasks, reception duties, and student welfare.
- Company: Join Harris Invictus Academy, a vibrant school dedicated to nurturing young talents.
- Benefits: Enjoy professional development, competitive rewards, and a supportive work culture.
- Other info: Commitment to safeguarding and equal opportunities for all staff and students.
- Why this job: Be part of a community-focused environment that values diversity and student wellbeing.
- Qualifications: NVQ2 or equivalent, good numeracy/literacy skills, and some school office experience preferred.
The predicted salary is between 24000 - 36000 £ per year.
Summary
We are looking for a dedicated and detail-orientated individual to join Harris Invictus Academy Croydon as Administrative Assistant. Working under the instruction and guidance of senior staff to provide general administrative and financial support to the school, you will either have experience in an administrative role or looking to take your first step in an administrative support role within an educational environment.
Main Areas of Responsibility
Your Responsibilities Will Include
- Representing the Academy in a professional and welcoming manner to all visitors, staff and students, including telephone callers
- Undertaking reception duties, answering general telephone and face to face enquiries and signing in visitors
- Completing first day of absence calling for all students who are absent, recording reasons on Bromcom, recording calls in attendance events, checking directly with AWO if there are any concerns
- Assist with pupil first aid/welfare duties
- Assist in arrangements for school trips and events
- Providing general clerical/admin support
- Maintaining manual and computerised records
- Producing lists, information and data as required
- Typing, word processing and other IT based tasks
- Sorting and distributing mail
- Ensuring reprographics requests are fulfilled on time
- Operating relevant equipment/ICT packages (e.g. word, excel, databases, spreadsheets, internet)
- Maintaining stock and supplies, cataloguing and distributing as required
- Assisting in ordering uniform
- Providing general advice and guidance to staff, pupils and others
- Undertaking general financial administration e.g. processing orders
Qualifications & Experience
We would like to hear from you if you have:
- NVQ2 or equivalent qualification or experience in relevant discipline
- Good numeracy/literacy skills
- Minimum of two years\’ school office experience
- Experience of general clerical/administrative/financial work
- Knowledge of safeguarding procedures for young people
- Experience of Reception duties including dealing with visitors to the Academy
For a full job description and person specification, please download the Job Pack.
Professional Development & Benefits
Our people are at the heart of our success. We have developed a strong culture of collaboration and best practice, with professional development and career planning at its centre. We invest in our staff with support, coaching, mentoring, and a wide range of top-quality training programmes delivered at every level.
In addition to the opportunities for career development and progression, we also offer a competitive rewards and benefits package which includes our Harris Allowance for teachers on MPS/UPS, a Performance and Loyalty Bonus, Pension Scheme with generous employer contributions, a Wellbeing Cash Plan and many other benefits. Learn more about our benefits on our website.
Safeguarding Notice
The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.
Equal Opportunities
The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.
We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.
About Us
Harris Invictus Academy is a vibrant, happy and successful school at the heart of the community. We know that our young people have incredible strengths and talents which we nurture. We encourage them to flourish and grow into excellent ambassadors for the Academy and for our community. The Academy has a roll of 1,000 students, including a thriving Sixth Form, and whilst we were only founded in 2014 we are rated ‘outstanding’ by Ofsted [and oversubscribed by parents]. We are part of the Harris Federation which is one of the highest performing Trusts in the country. We celebrate our differences, enjoying the benefits of having a truly diverse cohort. We support the wellbeing of our students by developing their empathy, generosity and respect for others in the community. We take pride in our principles of equality and respect for alternative views, cultures, religions and all people regardless of their gender, disability, race, or sexual orientation. Our students enjoy being at the Academy and choose to stay with us for their sixth form education. #J-18808-Ljbffr
Administrative Assistant employer: Harris Invictus Academy Croydon
Contact Detail:
Harris Invictus Academy Croydon Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding the nuances of reception duties, financial administration, and IT-based tasks will help you demonstrate your readiness for the role during any interviews.
✨Tip Number 2
Showcase your interpersonal skills by preparing examples of how you've effectively communicated with visitors or handled enquiries in previous roles. This will highlight your ability to represent the Academy professionally.
✨Tip Number 3
Research safeguarding procedures relevant to educational environments. Being knowledgeable about these practices will not only prepare you for potential questions but also show your commitment to the welfare of students.
✨Tip Number 4
Connect with current or former employees of Harris Invictus Academy through platforms like LinkedIn. Gaining insights from their experiences can provide you with valuable information to discuss during your interview and demonstrate your genuine interest in the Academy.
We think you need these skills to ace Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially any administrative roles or skills that align with the responsibilities listed in the job description. Emphasise your attention to detail and ability to manage clerical tasks.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the academy. Mention specific experiences that demonstrate your suitability for the position, such as handling reception duties or managing records.
Highlight Relevant Skills: In your application, clearly outline your numeracy and literacy skills, as well as your familiarity with IT packages like Word and Excel. If you have experience with safeguarding procedures or first aid, be sure to include that too.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for an Administrative Assistant role.
How to prepare for a job interview at Harris Invictus Academy Croydon
✨Showcase Your Communication Skills
As an Administrative Assistant, you'll be the first point of contact for visitors and callers. Make sure to demonstrate your excellent communication skills during the interview by speaking clearly and confidently, and by showing that you can handle inquiries professionally.
✨Highlight Relevant Experience
Even if you’re new to administrative roles, emphasise any relevant experience you have, such as customer service or clerical work. Be prepared to discuss how these experiences have equipped you with the skills needed for this position.
✨Familiarise Yourself with the Academy's Values
Research Harris Invictus Academy and understand its mission and values. During the interview, express how your personal values align with theirs, especially regarding safeguarding and promoting the welfare of children.
✨Prepare for Practical Tasks
You may be asked to complete practical tasks related to the role, such as typing or using specific software. Brush up on your IT skills, particularly in Word and Excel, so you can demonstrate your proficiency if required.