At a Glance
- Tasks: Support senior leadership with diary management, meeting coordination, and communication.
- Company: A well-established community organisation dedicated to empowering local initiatives.
- Benefits: Flexible part-time hours, office-based with one day remote work per week.
- Other info: Join a certified B Corp™ committed to equitable and inclusive recruitment.
- Why this job: Be a key player in a dynamic team making a real difference in the community.
- Qualifications: Previous admin experience, strong organisational skills, and excellent communication abilities.
Harris Hill is delighted to be working on behalf of a well-established community organisation dedicated to strengthening local voluntary groups, supporting community initiatives and helping residents access the services and opportunities they need to thrive. We are seeking a highly organised Executive Administrator to provide vital support to the senior leadership team.
This is a part-time role working 28 hours per week, with flexibility in how those hours are arranged. The position is primarily office-based to support the day-to-day running of the organisation, although there is flexibility to work from home one day per week.
The Executive Administrator will play a key role in ensuring the smooth and effective operation of the senior team. Acting as a central point of coordination, the post holder will manage diaries, organise appointments and support communications between senior staff, trustees and a range of external stakeholders. The role will involve preparing correspondence and reports, coordinating board and senior management meetings, and ensuring agendas, papers and minutes are produced and distributed in a timely manner. The successful candidate will also support the preparation of the organisation’s Annual General Meeting, assist with Companies House administration and help maintain key organisational records. In addition, the role will contribute to internal processes such as supporting recruitment administration, maintaining personnel records and assisting with updates to organisational policies and procedures.
The organisation is looking for a professional and reliable administrator with strong organisational skills and the ability to manage multiple priorities effectively. You will have previous experience in an administrative, personal assistant or executive assistant role and be confident managing diaries, coordinating meetings and handling sensitive information with discretion. Excellent written and verbal communication skills are essential, along with strong attention to detail and the ability to work independently and use initiative. You will also be comfortable using Microsoft Office, particularly Excel and PowerPoint. Experience supporting senior leadership teams, boards or trustees, or providing administrative support to recruitment or HR processes would be advantageous.
To apply, please submit your up-to-date CV by the 3rd of June at 11:59 AM. Please note, only successful applicants will be contacted with further information. As a leading charity recruitment specialist and a certified B Corp™, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.
Executive Administrator (Part-time) employer: HARRIS HILL
Harris Hill is an exceptional employer, offering a supportive and flexible work environment that prioritises the well-being of its employees. As a part-time Executive Administrator, you will be part of a dedicated team committed to making a positive impact in the community, with opportunities for professional growth and development. The organisation values inclusivity and diversity, ensuring that all voices are heard and respected, making it a truly rewarding place to work.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrator (Part-time)
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation thoroughly. Understand their mission and values, and think about how your skills can help them achieve their goals. This will show you're genuinely interested!
✨Tip Number 3
Practice your communication skills! As an Executive Administrator, you'll need to convey information clearly and effectively. Try mock interviews with friends or family to boost your confidence.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Executive Administrator (Part-time)
Some tips for your application 🫡
Check Your CV:Before you hit that apply button, give your CV a good once-over. Make sure it’s up-to-date and highlights your relevant experience, especially in admin roles. We want to see how you can support our senior leadership team!
Tailor Your Application:Don’t just send the same old CV and cover letter everywhere. Take a moment to tailor your application to this specific role. Mention your organisational skills and any experience with diary management or supporting senior teams – it’ll make you stand out!
Show Off Your Communication Skills:Since this role involves a lot of correspondence and coordination, make sure your written communication shines through. Use clear and concise language in your cover letter, and don’t forget to proofread for any sneaky typos!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to keep track of applications and ensures you’re considered for the role. Plus, it shows you’re keen on joining our community-focused organisation!
How to prepare for a job interview at HARRIS HILL
✨Know the Organisation Inside Out
Before your interview, take some time to research the community organisation thoroughly. Understand their mission, values, and recent initiatives. This will not only help you answer questions more effectively but also show your genuine interest in the role.
✨Showcase Your Organisational Skills
As an Executive Administrator, strong organisational skills are key. Prepare examples from your past experiences where you successfully managed multiple priorities or coordinated complex schedules. Be ready to discuss how you handle tight deadlines and ensure smooth operations.
✨Communicate Clearly and Confidently
Excellent written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, demonstrating your engagement and communication prowess.
✨Familiarise Yourself with Microsoft Office
Since the role requires proficiency in Microsoft Office, particularly Excel and PowerPoint, brush up on these tools before your interview. Be prepared to discuss how you've used them in previous roles, especially in creating reports or managing data.
