Finance & Operations Administrator - French or Spanish Speaker in London

Harris Hill is recruiting for a Finance and Operations Administrator with French or Spanish (Spoken) skills, for this International Charity, working in developing countries. Based in Central London. (Hybrid working)

• REPORTING TO: CEO
• CONTRACT TYPE: Permanent, Full-time (hybrid)
• PROPOSED SALARY: £35,000 per annum depending on experience
• LOCATION: Central London. (CANDIDATES MUST LIVE IN THE UK. THIS IS HYBRID ROLE. NO OVERSEAS TRAVEL)
• HYBRID WORKING: A minimum of 2 days per week is based at their offices in Central London.
• BENEFITS: 25 days holiday plus bank holidays, attractive employer contribution-only pension, private medical insurance cover, excellent working environment.
• HOURS: Full-time, 35 hours a week, Monday to Friday.
• LANGUAGE SKILLS DESIRABLE: French or Spanish (Spoken)

PLEASE APPLY IMMEDIATELY, INTERVIEWS ARE AVAILABLE AS SOON AS POSSIBLE

About the role: Principal Responsibilities

1. Finance Administration – 60% of role

•          Processing grant payments (10-15 weekly) via online banking in line with authorisation limits

•          Inputting and updating all incoming and outgoing transactions on QuickBooks.

•          Saving payment confirmations on the server and on QuickBooks.

•          Scanning and Electronic filing of accounts and finance invoices, receipts, credits.

•          Calling organisations in different countries to verify bank account details (as part of anti-fraud checks.)

•          Weekly and monthly bank reconciliations. 

•          Financial support to CEO and auditors for annual audit.

•          Administration of 3 company credit cards and company expenses.

•          Ad hoc administration duties to support charity and CEO including communications with the Charity Commission. 

2.     Grant assistance – 5%

•          Review and edit of grant letters for c.15 grants per year.

•          Email liaison with grantees to ensure timely submission of paperwork including annual reports.

3.     Assistance to CEO – 25%

•          Provide a professional, comprehensive and high-quality executive support to the CEO, including time, diary and email management, travel and accommodation arrangements, expenses, providing support to meetings, drafting appropriate correspondence and document production. 

•          Providing project administration support and management of discreet pieces of work relating to the Trustees meeting. 

4.     Office Management – 10%

•          Handling incoming and outgoing correspondence e.g. post, office phone

•          Inventory and supplies Ensuring that office has sufficient stationary, kitchen and bathroom supplies

•          Facilities: deal with any repairs and cleaning including liaison with cleaning company 

•          Organising catering for Trustees meetings x3 annually

•          Weekly backup of server

•          Event planning: organising company events e.g. strategic planning sessions, visits from grantees, office outings

Person specification

•