At a Glance
- Tasks: Support senior leadership with diary management, meeting coordination, and communication.
- Company: A well-established community organisation dedicated to empowering local initiatives.
- Benefits: Flexible part-time hours, office-based with one remote day per week.
- Other info: Join a certified B Corp committed to equitable and inclusive recruitment.
- Why this job: Be a key player in strengthening community services and making a real difference.
- Qualifications: Experience in administration, strong organisational skills, and excellent communication.
The predicted salary is between 30000 - 40000 £ per year.
Harris Hill is delighted to be working on behalf of a well-established community organisation dedicated to strengthening local voluntary groups, supporting community initiatives and helping residents access the services and opportunities they need to thrive. We are seeking a highly organised Executive Administrator to provide vital support to the senior leadership team.
This is a part-time role working 28 hours per week, with flexibility in how those hours are arranged. The position is primarily office-based to support the day-to-day running of the organisation, although there is flexibility to work from home one day per week.
The Executive Administrator will play a key role in ensuring the smooth and effective operation of the senior team. Acting as a central point of coordination, the post holder will manage diaries, organise appointments and support communications between senior staff, trustees and a range of external stakeholders. The role will involve preparing correspondence and reports, coordinating board and senior management meetings, and ensuring agendas, papers and minutes are produced and distributed in a timely manner.
The successful candidate will also support the preparation of the organisation’s Annual General Meeting, assist with Companies House administration and help maintain key organisational records. In addition, the role will contribute to internal processes such as supporting recruitment administration, maintaining personnel records and assisting with updates to organisational policies and procedures.
The organisation is looking for a professional and reliable administrator with strong organisational skills and the ability to manage multiple priorities effectively. You will have previous experience in an administrative, personal assistant or executive assistant role and be confident managing diaries, coordinating meetings and handling sensitive information with discretion. Excellent written and verbal communication skills are essential, along with strong attention to detail and the ability to work independently and use initiative. You will also be comfortable using Microsoft Office, particularly Excel and PowerPoint. Experience supporting senior leadership teams, boards or trustees, or providing administrative support to recruitment or HR processes would be advantageous.
To apply, please submit your up-to-date CV by the 3rd of June at 11:59 AM. Please note, only successful applicants will be contacted with further information.
As a leading charity recruitment specialist and a certified B Corp, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.
Executive Administrator employer: Harris Hill Charity Recruitment Specialists
Harris Hill is an exceptional employer, offering a supportive and flexible work environment that prioritises the well-being of its employees. As a part-time Executive Administrator, you will enjoy the opportunity to contribute to meaningful community initiatives while benefiting from a culture that values inclusivity and professional growth. With the flexibility to arrange your hours and the chance to work from home one day a week, this role provides a perfect balance for those seeking rewarding employment in a community-focused organisation.
Contact Details:
Harris Hill Charity Recruitment Specialists Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrator
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Administrator role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation thoroughly. Understand their mission and values, and think about how your skills can help them achieve their goals. This will show you're genuinely interested and ready to contribute.
✨Tip Number 3
Practice your communication skills! As an Executive Administrator, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the role.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Administrator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Administrator role. Highlight your organisational skills and any relevant experience you have in supporting senior leadership teams. We want to see how you can bring value to our community organisation!
Showcase Your Communication Skills:Since excellent written and verbal communication skills are essential, don’t shy away from showcasing these in your application. Use clear and concise language, and make sure to proofread for any errors. We appreciate attention to detail!
Highlight Relevant Experience:If you've got experience managing diaries, coordinating meetings, or handling sensitive information, make it stand out! We’re looking for someone who can hit the ground running, so let us know how your past roles have prepared you for this one.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way to ensure your application gets to us directly. Don’t forget to submit your CV before the deadline on the 3rd of June at 11:59 AM!
How to prepare for a job interview at Harris Hill Charity Recruitment Specialists
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Administrator role. Familiarise yourself with the key responsibilities like managing diaries and coordinating meetings. This will help you demonstrate your knowledge and show how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple priorities. Be ready to discuss how you handle tight deadlines and ensure smooth operations, as this will highlight your suitability for the position.
✨Communicate Clearly and Confidently
Excellent written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, showing your interest in the organisation and its operations.
✨Demonstrate Discretion and Professionalism
As an Executive Administrator, you'll be handling sensitive information. Be prepared to discuss how you've maintained confidentiality in previous roles. This will reassure them that you can be trusted with important communications and data.
