At a Glance
- Tasks: Support senior leadership with admin tasks, manage diaries, and coordinate meetings.
- Company: A well-established community organisation making a difference locally.
- Benefits: Flexible part-time hours, office-based with one day remote work per week.
- Other info: Opportunity to grow in a supportive environment while making a real impact.
- Why this job: Join a mission-driven team and help strengthen local communities.
- Qualifications: Previous admin experience, strong organisational skills, and excellent communication.
The predicted salary is between 30000 - 40000 € per year.
Harris Hill is delighted to be working on behalf of a well-established community organisation dedicated to strengthening local voluntary groups, supporting community initiatives and helping residents access the services and opportunities they need to thrive. We are seeking a highly organised Executive Administrator to provide vital support to the senior leadership team. This is a part-time role working 28 hours per week, with flexibility in how those hours are arranged. The position is primarily office-based to support the day-to-day running of the organisation, although there is flexibility to work from home one day per week.
The Executive Administrator will play a key role in ensuring the smooth and effective operation of the senior team. Acting as a central point of coordination, the post holder will manage diaries, organise appointments and support communications between senior staff, trustees and a range of external stakeholders. The role will involve:
- Preparing correspondence and reports
- Coordinating board and senior management meetings
- Ensuring agendas, papers and minutes are produced and distributed in a timely manner
- Supporting the preparation of the organisation’s Annual General Meeting
- Assisting with Companies House administration
- Helping maintain key organisational records
- Supporting recruitment administration
- Maintaining personnel records
- Assisting with updates to organisational policies and procedures
The organisation is looking for a professional and reliable administrator with strong organisational skills and the ability to manage multiple priorities effectively. You will have previous experience in an administrative, personal assistant or executive assistant role and be confident managing diaries, coordinating meetings and handling sensitive information with discretion. Excellent written and verbal communication skills are essential, along with strong attention to detail and the ability to work independently and use initiative. You will also be comfortable using Microsoft Office, particularly Excel and PowerPoint. Experience supporting senior leadership teams, boards or trustees, or providing administrative support to recruitment or HR processes would be advantageous.
To apply, please submit your up-to-date CV by the 3rd of June at 11:59 AM. Please note, only successful applicants will be contacted with further information.
As a leading charity recruitment specialist and a certified B Corp, Harris Hill is committed to high and ever-improving standards of equitable and inclusive recruitment. We actively welcome applications from all sections of the community regardless of age, disability, gender, race, religion, sexuality and other protected characteristics.
Executive Administrator (Part-time) in Derby employer: Harris Hill Charity Recruitment Specialists
Harris Hill is an exceptional employer, offering a supportive and flexible work environment that prioritises the well-being of its employees. As a part-time Executive Administrator, you will be part of a dedicated community organisation that values collaboration and inclusivity, providing opportunities for professional growth while making a meaningful impact in the local community. With the option to work from home one day a week and a commitment to equitable recruitment practices, Harris Hill fosters a culture where every team member can thrive.
Contact Detail:
Harris Hill Charity Recruitment Specialists Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Executive Administrator (Part-time) in Derby
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Administrator role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation thoroughly. Understand their mission and values, and think about how your skills can contribute to their goals. This will help you stand out as a candidate who truly cares about the role.
✨Tip Number 3
Practice your communication skills! As an Executive Administrator, you'll need to be clear and concise. Try mock interviews with friends or family to get comfortable discussing your experience and how it relates to the job.
✨Tip Number 4
Don't forget to apply through our website! It's the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Administrator (Part-time) in Derby
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Administrator role. Highlight your organisational skills and any relevant experience you have in supporting senior teams. We want to see how you can bring value to our community organisation!
Showcase Your Communication Skills:Since excellent written and verbal communication skills are essential, don’t shy away from showcasing these in your application. Use clear and concise language, and make sure to proofread for any errors. We appreciate attention to detail!
Highlight Relevant Experience:If you've got experience managing diaries, coordinating meetings, or handling sensitive information, make it stand out! We’re looking for someone who can hit the ground running, so let us know how your past roles have prepared you for this one.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and keep everything organised. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Harris Hill Charity Recruitment Specialists
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Administrator role. Familiarise yourself with the key responsibilities like managing diaries and coordinating meetings. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you successfully managed multiple priorities. Be ready to discuss how you handle tight deadlines and ensure smooth operations, as this will highlight your suitability for the position.
✨Communicate Clearly and Confidently
Excellent written and verbal communication skills are essential for this role. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview, showing your interest in the organisation and its operations.
✨Demonstrate Discretion and Professionalism
As an Executive Administrator, you'll be handling sensitive information. Be prepared to discuss how you've maintained confidentiality in previous roles. This will reassure the interviewers that you can be trusted with important matters and that you understand the importance of discretion in an administrative capacity.
