Senior Vehicle Administrator in Liverpool

Harris Maxus is the authorised UK distributor and retail partner for Maxus, a global manufacturer of light commercial vehicles and electric mobility solutions backed by SAIC Motor, one of the world’s largest automotive groups. Based in Liverpool, Harris Maxus supports customers across the UK with a growing range of electric and diesel commercial vehicles, working closely with dealers, fleet operators and business customers to deliver efficient, reliable and sustainable transport solutions.

As the business continues to grow, we are seeking a Vehicle Progressor to support the operational and financial coordination of vehicle orders, registrations and deliveries.

The Senior Vehicle Administrator plays a key role in ensuring the smooth administration and progression of vehicle orders from factory allocation through to customer delivery and invoicing. Working closely with Sales, Logistics, Finance and Dealer partners, the role ensures vehicles are processed accurately, delivered on time and fully compliant with internal and regulatory requirements. Reporting to the Finance Director, this role requires strong organisational skills, attention to detail and the ability to coordinate multiple stakeholders across the vehicle supply chain. This is an office based role from our location in Liverpool.

• Vehicle Order & Supply Management
  • Manage the progression of vehicle orders from factory allocation through to delivery.
  • Maintain accurate order tracking and status updates across internal systems.
  • Liaise with the manufacturer, logistics providers and internal teams to monitor vehicle availability and shipment schedules.
  • Coordinate delivery timelines to ensure vehicles are supplied in line with customer and dealer expectations.
• Registration & Compliance
  • Manage vehicle registration processes including DVLA submissions and documentation.
  • Ensure all vehicles meet regulatory and compliance requirements prior to delivery.
  • Maintain accurate vehicle records including VIN tracking, registration documentation and certification.
  • Work closely with the Sales team to ensure vehicle orders are processed efficiently and delivered within agreed timelines.
  • Provide regular updates on vehicle availability, delivery schedules and order status.
  • Support dealer partners with order queries, delivery coordination and documentation requirements.
• Finance & Invoicing Coordination
  • Work with the Finance team to ensure accurate invoicing and financial processing of vehicle transactions.
  • Ensure vehicle costings, pricing and documentation align with approved commercial terms.
  • Support reconciliation of vehicle stock and order records.
• Reporting & Administration
  • Maintain accurate vehicle pipeline and stock reports.
  • Track order progression and highlight potential delays or supply issues.
  • Ensure all documentation and records are maintained in line with internal governance standards.

• Experience in vehicle administration, vehicle progressor, stock control or automotive operations roles.
• Strong organisational and coordination skills.
• High attention to detail with accurate data management capability.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication skills with both internal teams and external partners.
• Experience within an automotive dealership, distributor or OEM environment.
• Knowledge of vehicle registration processes and DVLA systems.
• Familiarity with vehicle logistics or supply chain processes.

• Highly organised and detail oriented.
• Proactive and solution focused.
• Collaborative team player.
• Able to work efficiently under pressure and meet deadlines.

• Competitive salary and benefits package.
• Opportunity to join a growing automotive brand in the UK market.
• Exposure to the rapidly expanding electric commercial vehicle sector.
• Supportive team environment with opportunities for development.