At a Glance
- Tasks: Provide top-notch admin support to the CEO's Office and senior leaders.
- Company: Join the Harris Federation, a diverse and inclusive employer.
- Benefits: Enjoy competitive pay, generous leave, and professional development opportunities.
- Other info: Great career progression and a supportive workplace culture.
- Why this job: Make a real impact while supporting key leaders in a dynamic environment.
- Qualifications: Experience in admin roles and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a Senior Administrator to join the CEO's Office, playing a key role in providing high-quality administrative and coordination support to senior leaders across the Federation. You will ensure the smooth running of day-to-day operations, manage priorities, support meetings and events, and deliver work to a consistently high standard.
Main areas of responsibility:
- Providing high-quality administrative and coordination support to the CEO’s Office and senior leaders
- Preparing, formatting and updating documents, reports, correspondence and presentations
- Maintaining accurate and accessible electronic and hard‑copy filing systems
- Responding to calls, emails and queries promptly and professionally
- Supporting day-to-day office operations by managing priorities and tracking actions
- Coordinating Federation-wide meetings and events, including preparing papers and recording actions
- Supporting and attending conferences and key Federation events
- Undertaking ad‑hoc administrative tasks and project support
- Facilitating HR administration and onboarding for senior staff
- Maintaining accurate employee records within Oracle Fusion
- Supporting payroll changes and ensuring accuracy of submitted information
- Preparing data for annual salary reviews, including pay and bonus information
- Managing the annual collection of Declaration of Interest forms
- Maintaining and updating emergency contact records
- Setting up and managing the annual leave system (E‑days)
- Handling sensitive HR and payroll information with confidentiality and discretion
What we are looking for:
- Experience of working in a busy administrative, executive support or office coordination role
- Experience of handling confidential and sensitive information with discretion
- Experience of maintaining accurate records and using administrative systems
- Understanding of the importance of safeguarding, confidentiality and data protection
- Experience of working with senior stakeholders and responding to competing priorities
- Excellent organisational skills, with the ability to manage a varied workload and meet deadlines
- Strong attention to detail and a high level of accuracy
- Ability to prioritise effectively and use initiative without needing close supervision
- Ability to follow processes carefully while also identifying where improvements may be needed
- Ability to produce clear, accurate documents, records, action points and correspondence
- Excellent written and verbal communication skills
- Confidence and professionalism when dealing with senior leaders, colleagues, academies, external organisations and visitors
- Ability to build and maintain effective professional relationships at all levels
- Calm, helpful and customer‑focused approach
- Ability to handle sensitive or challenging queries with tact and discretion
Equal opportunities:
The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates. We value the diversity of our staff and students, and everyone at the Harris Federation is equally valued and respected. We aim to be an inclusive employer that reflects the communities we serve. We are committed to providing a fair, equitable and mutually supportive learning and working environment.
Safeguarding Notice:
The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people, and we expect all our staff and volunteers to share this commitment. All offers of employment are subject to an enhanced Disclosure and Barring Service (DBS) check, references, an online search, and where applicable, a prohibition from teaching check will be completed.
What we can offer you:
- Excellent opportunities for continuous professional development and career progression
- Annual performance and loyalty bonus
- Pension scheme (Teachers' Pension Scheme or Local Government Pension Scheme) with generous employer contribution
- 26 days' annual leave (inclusive of our Christmas Eve closure day) plus bank holidays, rising to 27 days after 2 years' service, or equivalent for staff on term‑time contracts
- Harris Wellbeing Cash Plan including cover for routine and specialist healthcare
- Employee Assistance Programme for free and confidential advice
- Cycle to work salary sacrifice scheme
- Wide range of shopping, leisure, and travel discounts
- 20% off at Tapi Carpets, exclusive to Harris employees
- Interest‑free ICT and season ticket loans
Senior Administrator employer: Harris Federation
The Harris Federation is an exceptional employer, offering a supportive and inclusive work culture that values diversity and promotes professional growth. As a Senior Administrator in the CEO's Office, you will benefit from excellent opportunities for continuous development, a generous pension scheme, and a comprehensive wellbeing plan, all while contributing to a meaningful mission of safeguarding and supporting the welfare of children and young people.
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the Harris Federation on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the CEO's Office and its recent projects. Show us that you’re not just another candidate; demonstrate your genuine interest in their work and how you can contribute to their goals.
✨Tip Number 3
Practice your communication skills! Since you'll be dealing with senior leaders, being articulate and confident is key. Try mock interviews with friends or use online resources to polish your delivery.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows us you’re serious about joining the team at the Harris Federation.
We think you need these skills to ace Senior Administrator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Senior Administrator role. Highlight your experience in administrative support, especially with senior leaders, and showcase how you can manage priorities effectively.
Showcase Your Attention to Detail:Since this role requires a high level of accuracy, be sure to demonstrate your attention to detail in your application. Use clear formatting and check for any typos or errors before hitting send!
Highlight Confidentiality Experience:Given the nature of the role, it’s crucial to mention your experience handling sensitive information. Share examples of how you've maintained confidentiality and discretion in previous positions.
Apply Through Our Website:We encourage you to apply directly through our website for the best chance of success. It’s the easiest way for us to receive your application and ensures you’re considered for the role!
How to prepare for a job interview at Harris Federation
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Administrator. Familiarise yourself with the key tasks mentioned in the job description, like managing priorities and supporting meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've managed competing priorities in previous roles. Highlight your ability to maintain accurate records and handle sensitive information with discretion. This will reassure the interviewers that you can keep things running smoothly in a busy environment.
✨Communicate Clearly and Professionally
Since you'll be dealing with senior leaders and external organisations, it's crucial to demonstrate excellent written and verbal communication skills. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions to ask them, showing your engagement and professionalism.
✨Emphasise Your Attention to Detail
The role requires a high level of accuracy, so be prepared to discuss how you ensure quality in your work. Share examples of how you've produced clear documents or reports in the past. This will highlight your meticulous nature and your commitment to delivering high-quality results.
