At a Glance
- Tasks: Provide top-notch admin support to the CEO and senior leaders while managing office operations.
- Company: Join a leading educational federation dedicated to closing the educational gap for disadvantaged youth.
- Benefits: Enjoy a supportive work environment with opportunities for professional growth and development.
- Other info: Be part of a diverse team committed to social mobility and empowering young people.
- Why this job: Make a real difference in education while honing your organisational and communication skills.
- Qualifications: Experience in administrative roles, strong attention to detail, and excellent communication skills.
The predicted salary is between 30000 - 40000 £ per year.
MAIN AREAS OF RESPONSIBILITY
- Providing high-quality administrative and coordination support to the CEO’s Office and senior leaders.
- Preparing, formatting and updating documents, reports, correspondence and presentations.
- Maintaining accurate and accessible electronic and hard-copy filing systems.
- Responding to calls, emails and queries promptly and professionally.
- Supporting day-to-day office operations by managing priorities and tracking actions.
- Coordinating Federation-wide meetings and events, including preparing papers and recording actions.
- Supporting and attending conferences and key Federation events.
- Undertaking ad hoc administrative tasks and project support.
- Facilitating HR administration and onboarding for senior staff.
- Maintaining accurate employee records within Oracle Fusion.
- Supporting payroll changes and ensuring accuracy of submitted information.
- Preparing data for annual salary reviews, including pay and bonus information.
- Managing the annual collection of Declaration of Interest forms.
- Maintaining and updating emergency contact records.
- Setting up and managing the annual leave system (E-days).
- Handling sensitive HR and payroll information with confidentiality and discretion.
WHAT WE ARE LOOKING FOR
- Experience of working in a busy administrative, executive support or office coordination role.
- Experience of handling confidential and sensitive information with discretion.
- Experience of maintaining accurate records and using administrative systems.
- Understanding of the importance of safeguarding, confidentiality and data protection.
- Experience of working with senior stakeholders and responding to competing priorities.
- Excellent organisational skills, with the ability to manage a varied workload and meet deadlines.
- Strong attention to detail and a high level of accuracy.
- Ability to prioritise effectively and use initiative without needing close supervision.
- Ability to follow processes carefully while also identifying where improvements may be needed.
- Ability to produce clear, accurate documents, records, action points and correspondence.
- Excellent written and verbal communication skills.
- Confidence and professionalism when dealing with senior leaders, colleagues, academies, external organisations and visitors.
- Ability to build and maintain effective professional relationships at all levels.
- Calm, helpful and customer-focused approach.
- Ability to handle sensitive or challenging queries with tact and discretion.
IMPORTANT INFORMATION
- Safeguarding Notice: The Harris Federation and all our academies are committed to ensuring the highest levels of safeguarding and promoting the welfare of children and young people.
- Equal Opportunities: The Harris Federation is an equal opportunities employer and welcomes applications from all suitably qualified candidates.
Senior Administrator in Croydon employer: Harris Federation Head Office
At the Harris Federation, we pride ourselves on being an exceptional employer that values diversity and fosters a supportive work culture. As a Senior Administrator, you will play a crucial role in our mission to provide high-quality education to young people from disadvantaged backgrounds, while enjoying opportunities for professional growth and development within a collaborative environment. Our commitment to excellence, innovation, and social mobility ensures that every team member is empowered to make a meaningful impact in the lives of our students and communities.
Contact Details:
Harris Federation Head Office Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator in Croydon
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn, and ask them about their experiences. This can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Make sure you can articulate how your skills align with their mission of providing high-quality education.
✨Tip Number 3
Practice common interview questions, especially those related to handling sensitive information and managing priorities. Being confident in your responses will help you stand out.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression and show your enthusiasm for the role. And remember, apply through our website for the best chance!
We think you need these skills to ace Senior Administrator in Croydon
Some tips for your application 🫡
Read the Job Pack:Before diving into your application, make sure to download and read the job pack. It’s packed with useful info that’ll help you tailor your application to what we’re really looking for.
Showcase Your Experience:When filling out your application, highlight your experience in administrative roles. We want to see how you've handled confidential information and managed priorities in busy environments.
Be Clear and Concise:Make sure your written communication is spot on! Use clear language and keep it concise. We love attention to detail, so double-check for any typos or errors before hitting submit.
Apply Online:Remember, we only accept applications through our website. You can easily import your CV or use your LinkedIn profile to speed things up. Don’t forget to check your junk mail for our responses!
How to prepare for a job interview at Harris Federation Head Office
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the responsibilities of a Senior Administrator. Familiarise yourself with the key tasks like document preparation, maintaining filing systems, and supporting HR administration. This will help you answer questions confidently and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Since this role requires excellent organisational skills, be prepared to discuss specific examples from your past experiences. Think about times when you managed competing priorities or improved processes. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to stay calm under pressure.
✨Communicate Like a Pro
Strong written and verbal communication skills are crucial for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a short presentation on a relevant topic to demonstrate your ability to create clear documents and engage with senior stakeholders effectively.
✨Emphasise Confidentiality and Discretion
Handling sensitive information is a big part of this job. Be ready to discuss how you've managed confidential data in previous roles. Share specific instances where you demonstrated discretion and professionalism, especially when dealing with senior leaders or challenging queries.
