Finance Apprentice in Rugby

KEY PURPOSE

Under the direction of the Finance Manager, to assist in the provision of financial, administrative and clerical support functions. Applicants do not need previous experience to apply, but do need a desire to learn. This post will provide on the job training and is designed to give the successful applicant a step towards a career in the field of Business and Finance.

ACCOUNTABILITIES

The appointee will be line managed by the Finance Manager.

PRINCIPLE RESPONSIBILITIES

Accounts Payable:

• Processing invoices, checking to purchase orders and delivery notes, ensuring appropriate authorisation and timescales
• Assist with preparing invoices for cheque run/ BACS and process payments following required authorisation having been gained and ensuring cheques are signed by relevant signatories

Accounts Receivable:

• Raising and printing of sales invoices from appropriate documentation, checking for accuracy, and distributing to debtors
• Preparing letters

Departmental Capitations:

• To assist with departmental spend against budget allocation, ensuring that budget holders are given timely and accurate information
• Assist with monitoring income and expenditure relating to curriculum budgets and provide timely reports
• Assisting members of staff regarding purchasing

General Duties

• Raising of orders for departments. Assisting with the deliver receipting of orders
• Assist with some general researching on grants available & collating information for funding
• Set up payments via WisepayRun reports for financial management
• Filing accounts, orders and documentation
• Following all financial management procedures
• Researching and getting quotes for goods to provide best value
• Dealing with enquiries from pupils, staff and parents
• Cover/support other administration posts including Reception, Reprographics and Student Services when required