Business Administrator in Rugby

KEY PURPOSE

Provide a support to deliver key aspects of business administration. Work is governed by established processes/procedures. Work is carried out without close supervision, other than that provided through working arrangements, methods and procedures.

ACCOUNTABILITIES

The appointee will be line managed by the Business Manager

PRINCIPAL RESPONSIBILITIES

Arranging and administering H&S meetings, chasing actions and keep records;

Diary management;

Preparation and delivery of papers for meetings;

Supporting DofE administration. Mandatory training will be provided for this;

Supporting HR processes by writing letters, setting up probation meetings, return to work,

and induction processes;

Assisting with set up of My Tutor sessions and tracking attendance, alerting parents and staff if non-attendance occurs;

Arrange training

Assisting with set up logistics of events, including Big Bang;

Keeping monitoring logs up to date;

Dealing with routine enquiries through varying mediums, providing general information about;

Undertaking data input and document production using the range of systems in use including reports and minutes;

Maintaining computerised and manual filing systems, retrieving information as requested and ensuring that information is kept up to date; to include creation of databases and spreadsheets as appropriate and provision of information and reports as required, e.g. H&S monitoring log;

Covering/supporting other administration posts including Reception, Reprographics, Finance and Student Services when required;

Updating school website, as directed;

Assisting with all other Administration tasks as required.

SUPPORTING THE WORK OF THE MULTI ACADEMY TRUST

As part of the Diocese of Coventry Multi Academy Trust, the Business Administrator will be expected to develop and maintain strong, positive relationships with colleagues in the Multi Academy Trust, within the family of Multi Academy Trust academies and the Diocesan family of schools.

STRENGTHENING THE COMMUNITY

Academies exist in a distinctive social context, which has a direct impact on what happens inside the school. Academy leadership should commit to engaging with the internal and external school community to secure equity and entitlement. All staff should collaborate with other schools in order to share expertise and bring positive benefits to their own and other academies. They should work collaboratively at both strategic and operational levels with parents and carers and across multiple agencies for the well-being of all children.

This will include:

Building a school culture and curriculum which takes account of the Church Foundation and the richness and diversity of the school’s communities.

Creating and promoting positive strategies for challenging harassment of any kind.

Ensuring learning experiences for pupils are linked into and integrated with the wider community, the local church and diocesan communities.

Ensuring a range of community-based learning experiences, including building links with local churches and Coventry Diocese.

Collaborating with other agencies in providing for the academic, spiritual, moral, social, emotional and cultural well-being of pupils and their families

Creating and maintaining an effective partnership with parents and carers, (including those who may be described as ‘hard to reach’, those with learning disabilities and those for whom English is an additional language), to support and improve pupils’ achievement and personal development.

Building bridges with the school’s diverse communities, seeking opportunities to invite the whole range of parents and carers, community figures (including clergy and church representatives), businesses or other organisations into the school to enhance and enrich the school and its value to the wider community.

Contributing to the development of the education system by, for example, sharing effective practice, working in partnership with other schools and promoting innovative initiatives.

Co-operating and working with relevant agencies to protect children.