Accounts Payable Clerk (full time)

Hours: Full time, 40 hours per week (5 days a week)

Contract: Permanent

Salary: Competitive, dependant on experience

Location: HarperCrewe - Office-based in Warwick, Gallagher House

Other benefit:

• Holidays of 25 days plus bank holidays (FTE)
• Training opportunities
• Life Assurance after qualifying period
• Opportunity to progress in a growing company

At our core, we are a passionate team of experienced housebuilders committed to redefining the way homes are created and integrated within communities. We are a dynamic and rapidly growing company seeking an Accounts Payable Clerk to enhance our proactive finance team. This role presents an exceptional opportunity for a diligent and detail-oriented individual with strong numerical aptitude to contribute significantly to our operational success.

The role:

As an Accounts Payable Clerk, you will be integral to the efficient financial operations of our company. The role demands attention to detail to ensure accurate invoice processing and account management for our suppliers and subcontractors. You will be a key player in maintaining smooth communications between stakeholders, resolving queries effectively, and supporting our commitment to financial integrity.

Your responsibilities will include managing the company's accounts payable process, managing taxes, direct debits, maintaining multiple email inboxes with professionalism, and conducting thorough monthly statement reconciliations. Your contributions will be vital in generating insightful query reports and fostering strong internal and external relationships, solidifying our reputation for excellence and reliability in financial practices.

Key duties and responsibilities:

• Receive, review, and process vendor invoices for accuracy and completeness.
• Ensure invoices are properly coded, approved, and matched with purchase orders when applicable.
• Resolve discrepancies and issues with invoices in a timely manner.
• High volume invoice processing with 3-way matching for multiple projects.
• Processing utilities invoices and statements for site and requesting rebates.

Payment Processing:

• Prepare and process payments to vendors, ensuring adherence to payment terms and schedules.
• Reconcile payments and maintain accurate payment records.
• Handle payment inquiries and resolve payment-related issues.
• Maintaining council tax Direct Debits for site and updating schedules.
• Account set up and maintain vendor/supplier records, including contact information and payment terms.
• Build and maintain positive relationships with vendors/suppliers, handling inquiries and resolving any vendor/supplier-related issues.

Expense Reporting:

• Assist in the preparation and processing of employee expense reports.
• Verify expenses for accuracy and compliance with company policies.
• Reconcile accounts payable transactions with general ledger accounts.
• Prepare and review monthly account reconciliations.

Record Keeping:

• Maintain organised and up-to-date records of accounts payable transactions.
• Assist in maintaining the integrity of financial data and supporting documentation.
• Account set up and maintenance for Suppliers and Subcontractors.

Compliance and Reporting:

• Ensure compliance with relevant tax regulations and internal financial policies.
• Generate regular reports on accounts payable status, outstanding invoices, and other relevant financial metrics.

Assist in Audits:

• Support internal and external audits by providing documentation and explanations as needed.

Person specification:

• Experience in an accounts payable role.
• Strong knowledge of accounting principles and financial regulations.
• Ability to manage your workload independently while communicating effectively.
• Show exceptional attention to detail and accuracy in data entry and record keeping.
• Proficient in Microsoft applications such as Excel, Outlook, and Word.
• Capable of prioritising and managing multiple tasks
• Adaptability to learn new systems and processes
• Familiarity with Evision – Business Dynamics 365 and Eque – Housebuild is desirable

By submitting your CV, you consent to HarperCrewe processing your personal data for the purpose ofevaluating your application for the role you have applied for. We may also contact you regarding futurejob opportunities that match your skills and experience.

Your data will be securely stored and retained for a maximum of 6 months from the date of submission,after which it will be securely deleted unless you explicitly consent to us retaining it for longer. Youhavethe right to withdraw your consent at any time by contacting us at careers@harpercrewe.com. For moredetails, please refer to our Privacy Policy.

Excellent

Harpercrewe Ltd.
Gallagher House
Gallagher Way
Warwick
CV34 6AF