At a Glance
- Tasks: Provide essential admin support to the editorial team and manage author communications.
- Company: Join the renowned Harlequin Mills & Boon imprint at HarperCollins.
- Benefits: Gain valuable experience in publishing with a competitive salary and flexible work options.
- Other info: Work in a dynamic environment with opportunities for growth and collaboration.
- Why this job: Be part of a creative team and help shape the future of storytelling.
- Qualifications: Strong communication skills and a knack for organisation are key.
The predicted salary is between 22050 - 26950 £ per year.
Please note: this vacancy will close once 200 applications have been received. We encourage you to apply as soon as possible.
Reporting to the Executive Editor, this position is responsible for providing administrative support for the Harlequin Mills & Boon series imprint and the editorial team in London. The selected candidate will be expected to work a minimum of two days per week in the office, specifically on Wednesdays and Thursdays.
If you wish to discuss anything regarding this position and/or your application to this role, please reach out directly to recruitment@harpercollins.co.uk with subject heading ‘Vacancy Query’ plus the job title and we will aim to get back to you within 5 working days.
Key Responsibilities
- Provide administrative and clerical support by being the frontline contact for the author base, and for general queries and information, including troubleshooting.
- Filling in template letters and emailing authors as well as tracking the responses and liaising with stakeholders.
- Using internal systems to update author information and other database management.
- Scheduling books, completing prelims, creating templates, editing copy and admin for Modern/Presents as required.
- Supporting the Toronto and New York editorial teams on specific editorial projects as required.
- Prepares monthly leadership report; maintains effective logs as needed.
- Provides support for the editorial team, including such tasks as: monthly Art Fact Sheet alerts for authors; assisting with deflags and AAs, contract proposal forms, as needed; responding to author queries, helping prepare presentation materials.
- Track expenses for the team members through the internal approval system.
- Manages and assigns unsolicited manuscripts through our Submittable system, reading slush and giving timely responses.
- Booking meetings; proactively booking rooms for group meetings, making travel arrangements as required.
- Organising all aspects of author events including invitation preparation, catering, decoration and staffing arrangements.
Skills, Knowledge and Expertise
- Administrative experience
- Strong communication, planning and organizational skills as well as attention to detail
- Capacity to build trust/teamwork/collaboration and customer orientation
- Problem-solving, decision-making and prioritization skills
- Proficiency with Microsoft Office and other apps and systems
Administrative Assistant (12 month FTC) in London employer: HarperCollins UK
At HQ Digital, we pride ourselves on being a vibrant and innovative digital-first publisher that champions creativity and growth. As an Assistant Editor, you'll be part of a dynamic team that not only values your contributions but also offers ample opportunities for professional development in the exciting world of commercial fiction. With a supportive work culture and a commitment to nurturing talent, HQ Digital is the perfect place for those looking to make a meaningful impact in the publishing industry.
