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- Tasks: Support top executives with diary management, meetings, and administrative tasks in a dynamic publishing environment.
- Company: Join HarperCollins, a leading name in the publishing industry with a vibrant culture.
- Benefits: Enjoy hybrid working, generous holiday, private healthcare, and unlimited training opportunities.
- Other info: Embrace a supportive workplace with diverse employee networks and wellness initiatives.
- Why this job: Be at the heart of publishing, connecting with authors and shaping literary success.
- Qualifications: Strong organisational skills, IT proficiency, and previous admin experience are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a Personal Assistant to provide key support to and work closely with the Managing Director for HarperNonFiction and HarperNorth, the Managing Director for HarperFiction and Associate Publisher for our HarperFiction, HarperNonFiction, Avon, One More Chapter and HarperNorth divisions. This is an integral role responsible for complex diary management and admin support for three individuals as well as some divisional administrative responsibilities, and also acts as a key point of contact for internal and external stakeholders. The successful candidate will be a confident communicator, highly organised, with a passion for publishing.
Key Tasks And Accountabilities
- Diary management for MDs and Associate Publisher, ensuring effective management of time with no diary clashes
- Scheduling and organising external and internal meetings, including preparing agendas, ordering hospitality and taking minutes for meetings
- Administrative support (arranging post, international travel, currency, accommodation, expense reports, raising POs etc.)
- General office management (stationery, display shelving etc.) and point of contact for Facilities
- Key point of contact for authors and agents as well as internal stakeholders
- Key liaison between CEO and MD Executive Assistants and Communications with regards to board-level meetings, reports and events
- Maintaining accurate and up to date email distribution lists
- Replying to unsolicited correspondence (customer comments, manuscripts etc.)
- Creating PowerPoint presentations
- Overseeing prize submissions, award ceremonies and Bookseller submissions
Skills required
- Excellent organisational skills – able to handle and prioritise multiple tasks
- High level of accuracy and attention to detail
- Excellent IT skills, including Outlook, Word, PowerPoint and Excel
- Ability to work calmly and effectively under pressure and meet deadlines
- Ability to communicate confidently at all levels, discreet and sensitive in communication
- Highly proactive with a strong sense of initiative
- Proven previous administrative experience
- Knowledgeable in handling sensitive and confidential information
Benefits
- Hybrid working model (3 days in the office)
- 28 days holiday plus bank holidays (option to buy and sell holiday days)
- Enhanced pay for maternity, paternity, adoption and shared parental leave
- Private healthcare cover and life assurance
- Summer Hours
- Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal
- Season ticket loans (from day 1 for entry level) and cycle to work scheme
- Relocation Rent Support Loan
- Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work, Pride at HC, Social Mobility Network and Neurodiversity at Work
- Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes
- Virtual GP and eyecare vouchers
- Gym membership discount
- Onsite physiotherapy (London only)
- Charitable donation matching and 2 volunteering days
- We're a certified Carbon Neutral company
- Free e-books and audiobooks, digital newspaper subscriptions and discounts on books
- Subsidised canteen and retail discounts
- Onsite prayer room
PA to Managing Director x2 and Associate Publisher in London employer: HarperCollins Publishers
Contact Detail:
HarperCollins Publishers Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Managing Director x2 and Associate Publisher in London
✨Tip Number 1
Network like a pro! Reach out to people in the publishing industry, especially those connected to HarperCollins. Attend events, join online forums, and don’t be shy about asking for informational interviews. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for the interview by researching the company and its culture. Familiarise yourself with their recent projects and values. This will help you tailor your responses and show that you’re genuinely interested in being part of the team.
✨Tip Number 3
Practice makes perfect! Get a friend or family member to do mock interviews with you. Focus on common questions for PA roles and think about how your skills align with what they’re looking for. The more comfortable you are, the better you'll perform!
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace PA to Managing Director x2 and Associate Publisher in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role. Highlight your organisational skills and any relevant experience in diary management or admin support. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your passion for publishing and how your skills align with the job description. We love seeing candidates who are genuinely excited about the role.
Show Off Your IT Skills: Since the role requires excellent IT skills, don’t forget to mention your proficiency in Outlook, Word, PowerPoint, and Excel. We’re looking for someone who can hit the ground running, so let us know what you can do!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It’s the best way for us to keep track of your application and ensure it gets the attention it deserves. We can’t wait to hear from you!
How to prepare for a job interview at HarperCollins Publishers
✨Master the Diary Management
Since this role involves complex diary management, make sure to brush up on your scheduling skills. Familiarise yourself with tools like Outlook and practice creating a mock schedule to demonstrate your organisational prowess during the interview.
✨Show Off Your Communication Skills
As a key point of contact for various stakeholders, you’ll need to communicate confidently. Prepare examples of how you've effectively managed communications in previous roles, especially when dealing with sensitive information or high-pressure situations.
✨Get Familiar with the Publishing Industry
Having a passion for publishing is crucial. Do some research on HarperCollins and its divisions. Be ready to discuss recent trends in the industry or notable authors they represent, showing that you’re genuinely interested in the field.
✨Prepare for Administrative Scenarios
Expect questions about handling administrative tasks like travel arrangements and expense reports. Think of specific instances where you’ve successfully managed similar responsibilities, and be prepared to explain your process and attention to detail.