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- Tasks: Support top executives with diary management, meetings, and administrative tasks in a dynamic publishing environment.
- Company: Join HarperCollins, a leading name in the publishing industry with a vibrant culture.
- Benefits: Enjoy hybrid working, generous holiday, private healthcare, and unlimited training opportunities.
- Other info: Embrace a supportive workplace with diverse employee networks and wellness initiatives.
- Why this job: Be at the heart of publishing, connecting with authors and shaping literary success.
- Qualifications: Strong organisational skills, IT proficiency, and previous admin experience are essential.
The predicted salary is between 30000 - 40000 £ per year.
We are looking for a Personal Assistant to provide key support to and work closely with the Managing Director for HarperNonFiction and HarperNorth, the Managing Director for HarperFiction and Associate Publisher for our HarperFiction, HarperNonFiction, Avon, One More Chapter and HarperNorth divisions. This is an integral role responsible for complex diary management and admin support for three individuals as well as some divisional administrative responsibilities, and also acts as a key point of contact for internal and external stakeholders. The successful candidate will be a confident communicator, highly organised, with a passion for publishing.
Key Tasks And Accountabilities
- Diary management for MDs and Associate Publisher, ensuring effective management of time with no diary clashes
- Scheduling and organising external and internal meetings, including preparing agendas, ordering hospitality and taking minutes for meetings
- Administrative support (arranging post, international travel, currency, accommodation, expense reports, raising POs etc.)
- General office management (stationery, display shelving etc.) and point of contact for Facilities
- Key point of contact for authors and agents as well as internal stakeholders
- Key liaison between CEO and MD Executive Assistants and Communications with regards to board-level meetings, reports and events
- Maintaining accurate and up to date email distribution lists
- Replying to unsolicited correspondence (customer comments, manuscripts etc.)
- Creating PowerPoint presentations
- Overseeing prize submissions, award ceremonies and Bookseller submissions
Skills required
- Excellent organisational skills – able to handle and prioritise multiple tasks
- High level of accuracy and attention to detail
- Excellent IT skills, including Outlook, Word, PowerPoint and Excel
- Ability to work calmly and effectively under pressure and meet deadlines
- Ability to communicate confidently at all levels, discreet and sensitive in communication
- Highly proactive with a strong sense of initiative
- Proven previous administrative experience
- Knowledgeable in handling sensitive and confidential information
Benefits
- Hybrid working model (3 days in the office)
- 28 days holiday plus bank holidays (option to buy and sell holiday days)
- Enhanced pay for maternity, paternity, adoption and shared parental leave
- Private healthcare cover and life assurance
- Summer Hours
- Free access to HeadSpace, employee assistance programme (24 hour helpline), mental health first aiders, and a wellbeing portal
- Season ticket loans (from day 1 for entry level) and cycle to work scheme
- Relocation Rent Support Loan
- Employee networks: HC All In (open forum), Elevate (for ethnic minority colleagues), HarperParents, Menopause at Work, Pride at HC, Social Mobility Network and Neurodiversity at Work
- Unlimited training on our Learning and Development portal, management courses (up to MA level) and mentoring programmes
- Virtual GP and eyecare vouchers
- Gym membership discount
- Onsite physiotherapy (London only)
- Charitable donation matching and 2 volunteering days
- We're a certified Carbon Neutral company
- Free e-books and audiobooks, digital newspaper subscriptions and discounts on books
- Subsidised canteen and retail discounts
- Onsite prayer room
PA to Managing Director x2 and Associate Publisher employer: HarperCollins Publishers UK
Contact Detail:
HarperCollins Publishers UK Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land PA to Managing Director x2 and Associate Publisher
✨Tip Number 1
Network like a pro! Reach out to people in the publishing industry, especially those connected to HarperCollins. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the job description, especially around diary management and communication. We want you to shine!
✨Tip Number 3
Show off your organisational skills! Bring examples of how you've managed multiple tasks or projects in the past. This will demonstrate that you're the perfect fit for supporting busy MDs.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are keen to join us directly.
We think you need these skills to ace PA to Managing Director x2 and Associate Publisher
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role. Highlight your organisational skills and any relevant experience in diary management or admin support. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your passion for publishing and explain why you're the perfect fit for this role. Don’t forget to mention your communication skills and ability to handle multiple tasks.
Show Off Your IT Skills: Since the role requires excellent IT skills, make sure to mention your proficiency in Outlook, Word, PowerPoint, and Excel. If you've created presentations or managed complex documents before, let us know!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. We can’t wait to hear from you!
How to prepare for a job interview at HarperCollins Publishers UK
✨Master the Diary Management
Since this role involves complex diary management, make sure to brush up on your scheduling skills. Familiarise yourself with tools like Outlook and practice how to prioritise meetings without clashes. Being able to demonstrate your organisational prowess will impress the interviewers.
✨Show Off Your Communication Skills
As a key point of contact for various stakeholders, you’ll need to communicate confidently. Prepare examples of how you've effectively liaised with different parties in previous roles. Practising clear and concise communication will help you shine during the interview.
✨Get Familiar with the Publishing World
Having a passion for publishing is crucial. Do some research on HarperCollins and its divisions. Be ready to discuss recent trends in the industry or notable authors they represent. This shows your genuine interest and helps you connect with the interviewers.
✨Prepare for Administrative Scenarios
Expect questions about handling administrative tasks like travel arrangements and expense reports. Think of specific situations where you successfully managed similar responsibilities. Highlight your attention to detail and ability to work under pressure to reassure them you're the right fit.