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For Companies At a Glance
- Tasks: Support legal teams with admin, financial tasks, and client queries.
- Company: Join a leading law firm in Birmingham with a progressive culture.
- Benefits: Competitive salary, hybrid working, and opportunities for professional growth.
- Why this job: Be the backbone of a dynamic team and make a real impact.
- Qualifications: Experience in administration, strong Microsoft Office skills, and a proactive attitude.
- Other info: Exciting opportunity for career advancement in a fast-paced environment.
The predicted salary is between 24000 - 32000 £ per year.
£28,000k Permanent Birmingham Full-time | Mon–Fri 9am–5pm | Hybrid Working
Harper Recruitment Group are working in partnership with an established market leading law firm based in Birmingham. We are looking for an experienced Administrator to provide admin, financial and file management support across multiple legal teams.
Responsibilities:
- Provide administrative, financial and file management support to legal teams
- Act as first point of contact for client and internal queries
- Open and close files, manage compliance documentation and conflict checks
- Produce and manage documents, audio typing, reports and client data room materials
- Maintain accurate records within case and document management systems
- Support with billing, company expenses and cheques
- Arrange travel bookings
- Liaise with lawyers, clients and support teams to ensure smooth service delivery
Who are we looking for?
- Previous office-based administration experience (legal environment desirable)
- Strong Microsoft Office skills (Word, Excel, PowerPoint)
- Highly organised with excellent attention to detail
- Confident communicator with a professional, client-focused approach
- Proactive, flexible and able to work calmly in a fast-paced environment
- Willing to learn new systems and processes
The role is a really exciting opportunity for an experienced EA to join a fabulous, progressive organisation. The role would suit someone with experience in Legal or Professional Services, Property or similar.
Apply NOW to avoid disappointment!
Due to the large volume of applications we receive, we are unfortunately unable to contact all candidates. If you have not heard from a consultant within the next three days, please assume that you have not been successful on this occasion. Please do not hesitate to apply for other suitable roles in the future.
About Harper Recruitment Group:
Harper Recruitment Group has been offering high-quality recruitment services across Nottingham, Derby and the wider East Midlands since 1987, specialising in recruiting business support professionals of all levels on a permanent, contract or temporary basis.
Looking for something different? Visit our website today for a list of live vacancies or send an up-to-date CV.
Executive Assistant employer: Harper Recruitment Group
Contact Detail:
Harper Recruitment Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how you can contribute to their success. This will help you stand out as a candidate who’s genuinely interested in the role and the company.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll be the first point of contact for clients and internal teams. Role-play common scenarios with a friend to boost your confidence and ensure you come across as professional and approachable.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of exciting opportunities waiting for you. Plus, applying directly can sometimes give you a better chance of being noticed by recruiters.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your previous office-based administration experience, especially in a legal environment if you have it. We want to see how your skills match what we're looking for!
Showcase Your Skills: Don’t forget to showcase your strong Microsoft Office skills! Mention specific examples of how you've used Word, Excel, and PowerPoint in your previous roles. This will help us see your proficiency and how you can contribute to our team.
Be Professional and Personable: As a first point of contact, it's crucial to demonstrate a professional yet approachable tone in your application. Use clear and concise language, and let your confident communication style shine through. We love a proactive attitude!
Apply Through Our Website: To make sure your application gets noticed, apply directly through our website. It’s the best way for us to receive your details and keep track of your application. Plus, you can check out other live vacancies while you're there!
How to prepare for a job interview at Harper Recruitment Group
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a legal environment. Familiarise yourself with tasks like file management, compliance documentation, and billing processes. This will help you speak confidently about how your experience aligns with what they need.
✨Show Off Your Tech Skills
Since strong Microsoft Office skills are a must, brush up on your Word, Excel, and PowerPoint abilities. Be ready to discuss specific examples of how you've used these tools in previous roles, especially in managing documents or creating reports. This will demonstrate your readiness to hit the ground running.
✨Prepare for Client Interaction Questions
As the first point of contact for clients, you'll need to showcase your communication skills. Think of scenarios where you've successfully handled client queries or resolved issues. Practising these examples will help you convey your professional, client-focused approach during the interview.
✨Demonstrate Your Organisational Skills
Being highly organised is key for this role. Prepare to discuss how you manage multiple tasks and prioritise effectively, especially in a fast-paced environment. You might even want to bring along a planner or digital tool that you use to stay organised, as a visual aid can really impress!
