At a Glance
- Tasks: Support clinical staff with administrative duties in a busy healthcare environment.
- Company: Respected healthcare organisation in Nottingham with a supportive team culture.
- Benefits: Competitive salary, flexible hours, free parking, and a company pension scheme.
- Other info: Opportunity for professional growth in a dynamic clinical setting.
- Why this job: Make a real difference in patient care while gaining valuable experience.
- Qualifications: Experience in medical administration and strong communication skills required.
The predicted salary is between 24753 - 26130 € per year.
Harper Recruitment Group is supporting a respected healthcare organisation in Nottingham who are seeking an experienced Administrator to join their multidisciplinary team. This role is key to ensuring smooth administrative operations across referrals, patient records, coding and general practice support.
You will be responsible for a wide range of administrative and secretarial duties, supporting clinical staff and ensuring accurate, timely processing of information within a busy practice environment.
Key Responsibilities- Produce letters, reports and documentation within required referral timescales.
- Liaise with hospitals, community services and external agencies to ensure efficient referral processing.
- Manage and respond to administrative enquiries and incoming calls, ensuring appropriate action or escalation.
- Maintain and update the practice's referrals database.
- Process incoming emails promptly and accurately.
- Prepare and issue calling letters as required.
- Scan, attach and file documents into patient electronic health records.
- Accurately input and code clinical data using SNOMED CT in line with policy.
- Process referrals via the Electronic Referral System (ERS).
- Handle information requests including SARs, insurance and solicitor correspondence, and DVLA forms.
- Provide administrative support to clinical staff across a range of duties.
- Run clinical system searches when required.
- Manage telephone calls, resolving or redirecting queries appropriately.
- Work collaboratively as part of the general practice team.
- Ensure compliance with safeguarding and current legislation.
- Complete all mandatory training and induction.
- Participate in clinical governance and quality improvement activities.
- Attend annual appraisal and performance reviews.
- Experience in a medical, NHS or general practice administrative role.
- Strong understanding of referrals, patient record management and general administrative processes.
- Confident using clinical systems and Microsoft Office.
- Excellent attention to detail, communication skills and a proactive approach.
- Experience with SNOMED CT coding (advantageous).
- Ability to work accurately and confidentially in a busy environment.
- £24,753 – £26,130 FTE (pro rata for 25 hours)
- Part‑time hours: 25 hours per week
- Flexible working pattern agreed in advance
- Free on‑site parking
- Company pension scheme
- Supportive team environment
- Opportunity to broaden your experience within a clinical setting
Administrator- Public Sector in Beeston employer: Harper Recruitment Group
Join a respected healthcare organisation in Nottingham as an Administrator, where you will be part of a supportive multidisciplinary team dedicated to enhancing patient care. Enjoy flexible working hours, free on-site parking, and a company pension scheme, all while contributing to meaningful administrative operations that directly impact the community. With opportunities for professional growth and a commitment to quality improvement, this role offers a rewarding career path in the public sector.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator- Public Sector in Beeston
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare sector and let them know you're on the lookout for an admin role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the organisation and its values. Be ready to discuss how your experience aligns with their needs, especially around referrals and patient record management. Show them you’re not just another candidate, but the right fit!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable talking about your skills and experiences. Focus on your attention to detail and proactive approach, as these are key in a busy practice environment.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Administrator- Public Sector in Beeston
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role in the public sector. Highlight your experience in medical or NHS administrative roles, and don’t forget to mention your familiarity with referrals and patient record management.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention specific skills like your attention to detail and proactive approach, and how they align with the responsibilities listed in the job description.
Showcase Relevant Experience:When filling out your application, be sure to showcase any relevant experience you have with clinical systems and Microsoft Office. If you’ve worked with SNOMED CT coding, definitely highlight that as it’s a bonus for this position!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way to ensure your application gets seen by the right people, and we can’t wait to see what you bring to the team!
How to prepare for a job interview at Harper Recruitment Group
✨Know Your Stuff
Make sure you brush up on your knowledge of administrative processes, especially in a healthcare setting. Familiarise yourself with terms like SNOMED CT coding and the Electronic Referral System (ERS) so you can speak confidently about them during the interview.
✨Showcase Your Experience
Prepare specific examples from your past roles that highlight your experience in managing patient records and handling referrals. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Practice Makes Perfect
Conduct mock interviews with a friend or family member. Focus on common questions related to administrative roles in healthcare, such as how you manage multiple tasks or ensure accuracy in data entry. This will help you articulate your thoughts clearly.
✨Ask Smart Questions
At the end of the interview, don’t forget to ask insightful questions about the team dynamics or the specific challenges they face in the role. This shows your genuine interest in the position and helps you assess if it’s the right fit for you.
