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- Tasks: Support compliance processes and maintain accurate records in a dynamic legal environment.
- Company: Harper James, an innovative law firm disrupting traditional legal services.
- Benefits: 33 days holiday, electric car scheme, and fully remote work options.
- Why this job: Kickstart your career in Legal Compliance with a supportive and passionate team.
- Qualifications: Attention to detail, organisational skills, and proficiency in Microsoft Office.
- Other info: Join a rapidly growing firm with exciting opportunities for personal and professional development.
The predicted salary is between 36000 - 60000 £ per year.
Legal Compliance Administration Assistant
To support our growing Compliance function within the business, we are looking for a highly motivated, diligent and detail-oriented Legal Compliance Administrator to join our team at Harper James.
Working closely with our Senior Compliance Manager and Client Onboarding Team, the successful candidate will play a pivotal role in maintaining our compliance record systems to ensure we meet all legal, regulatory and ethical requirements. This is an excellent opportunity for someone to learn about the world of Legal Compliance and take the first steps on a rewarding and exciting career.
About Harper James
Harper James is a national commercial law firm designed to support entrepreneurial businesses from start-up to exit. We aspire to disrupt the model for which legal services are provided to businesses. The firm’s innovative approach to delivering highly tailored and accessible legal advice is considered genuinely different to the establishment.
Harper James was founded in 2014 and continues to grow at c40%+ year on year. This financial year, more than 150 people will support more than 4,000 businesses and our turnover will exceed £14.5m. We expect to double in size over the next 2 years.
Key Skills and Experience
- Experience of working within a Legal or regulatory compliance administration role.
- Exceptional attention to detail and accuracy.
- Strong organisational skills and the ability to work under pressure and meet deadlines.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience using compliance and case management software.
- The ability to work on your own initiative, whilst drawing appropriately on the knowledge, experience and support of a close-knit team.
- Understanding of the necessity to maintain confidentiality and act with integrity.
- Internet-based research skills and the tenacity to find answers.
Key Responsibilities
- Managing the time sensitive file opening process including: Undertaking compliance checks on all new instructions; Liaising with lawyers and internal departments as necessary; Escalating complex matters appropriately; and Opening files within SLA timescales.
- Reviewing and recording changes and updates to clients’ circumstances.
- Maintaining accurate electronic filing of all compliance records including: Client Due Diligence; Logs for complaints, conflicts, file reviews and breaches; Email filing.
- Conducting and recording research for Enhanced Due Diligence in accordance with policies and procedures.
- Providing ad hoc administrative support to the Compliance team.
- Primary responsibility for AML checks, including: Conducting client due diligence, ongoing monitoring of clients and transactions and vigilance in detecting suspicious activities; Identifying UBOs, parent companies, FCA regulated firms, High-Risk Third Countries, potential PEPs/sanctions and changes in company ownership; Contacting clients to request updated ID as required, and monitoring and chasing requested ID; Maintaining records of all CDD undertaken.
- Carry out ‘second line of defence’ audits of new client onboarding process and ensuring correct ID has been requested and received.
- Monitor and manage the Compliance Inbox, providing ongoing assistance with compliance-related queries from Solicitors, Finance, BD and Client Services team, escalating where necessary.
- Support the firm’s data protection and SRA regulatory obligations by assisting with maintaining breach registers.
- Assisting Senior Compliance Manager with regular file audits.
What we can offer you
- £24-£28k depending on experience.
- 33 days holiday, including public holidays.
- Option to buy up to 5 holiday days a year.
- Private Healthcare
- Death in service benefit.
- Access to our electric car scheme.
- An opportunity to play an important part in the next phase of growth for a law firm leading innovation within legal services.
- An environment with no politics, no bureaucracy, working with a passionate, supportive and dedicated team who all play a fundamental part in the success and continued growth of the business.
- The role is fully remote with travel to the Birmingham office for regular meetings.
NO AGENCIES PLEASE
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Legal Compliance Administrator employer: Harper James
Contact Detail:
Harper James Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Legal Compliance Administrator
✨Tip Number 1
Network like a pro! Reach out to people in the legal compliance field on LinkedIn or at industry events. A friendly chat can open doors that a CV just can't.
✨Tip Number 2
Prepare for interviews by researching Harper James and its approach to legal services. Show us you understand our values and how you can contribute to our innovative team.
✨Tip Number 3
Practice common interview questions related to compliance and legal administration. We want to see your thought process, so think aloud and share your insights!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show us you're genuinely interested in joining our team.
We think you need these skills to ace Legal Compliance Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Legal Compliance Administrator role. Highlight any relevant experience in legal or regulatory compliance, and don’t forget to showcase your attention to detail and organisational skills!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about compliance and how your skills align with our needs. Keep it concise but engaging – we want to see your personality!
Showcase Your Skills: Don’t just list your skills; demonstrate them! If you’ve got experience with Microsoft Office Suite or compliance software, mention specific examples of how you’ve used these tools effectively in past roles.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Harper James!
How to prepare for a job interview at Harper James
✨Know Your Compliance Basics
Before the interview, brush up on the fundamentals of legal compliance. Understand key regulations and ethical standards relevant to the role. This will not only show your interest but also demonstrate that you’re proactive about learning.
✨Showcase Your Attention to Detail
Since this role requires exceptional attention to detail, prepare examples from your past experiences where you successfully managed complex information or maintained accuracy under pressure. Be ready to discuss how you ensure precision in your work.
✨Familiarise Yourself with Tools
Make sure you’re comfortable with Microsoft Office Suite and any compliance software mentioned in the job description. If you have experience with specific tools, be prepared to talk about how you’ve used them effectively in previous roles.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the company’s approach to compliance, and opportunities for growth within the firm. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.