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For Companies At a Glance
- Tasks: Support the Managing Director by managing their diary, inbox, and preparing presentations.
- Company: Established professional services firm in Southampton with a relaxed culture.
- Benefits: Pension scheme, cycle to work, holiday options, and regular social events.
- Why this job: Shape a new role and see your impact on the business's success.
- Qualifications: Strong MS Office skills and experience supporting at a senior level.
- Other info: Join a supportive team and enjoy a variety of tasks in a trusted role.
The predicted salary is between 30000 - 42000 £ per year.
Overview
This well-established professional services firm in Southampton has created this brand new role to support the Managing Director. As their Personal Assistant, you’ll be the person that keeps everything running smoothly and helping them stay organised, focused, and one step ahead.
The MD is known for his keen sense of humour and relaxed style and needs someone who can gently challenge them while building a strong, trusted working relationship.
From managing a busy inbox and diary to preparing client presentations and board papers, you’ll play a central part in both the day-to-day operations and the bigger picture.
Responsibilities
Diary & Meeting Management
- Keeping on top of the MD’s diary and inbox
- Pulling together briefing materials and agendas, attending meetings, taking accurate minutes, and tracking actions.
- Preparing pre- and post-meeting documentation.
Communication & Stakeholder Liaison
- Acting as the first point of contact for the MD, handling queries with professionalism and confidentiality.
- Liaising with clients, colleagues, and stakeholders to ensure smooth communication and follow-up.
Reports & Presentations
- Producing reports, presentations, and visual aids for client and board meetings.
- Supporting corporate governance requirements.
Project & Travel Support
- Supporting strategic projects by monitoring deadlines and following up on actions.
- Organising travel, accommodation, and itineraries.
What you’ll need
- Strong MS Office skills (Outlook, Word, Excel and PowerPoint).
- Experience supporting at Director, MD, or Partner level in a PA or EA role within professional services such as Legal, Accountancy, Financial Services or Consultancy.
- A high level of discretion and professionalism when handling sensitive matters.
- Experience of using a CRM
- A flexible approach and the ability to evole with the responsibilities in the role
Company Benefits
- Pension: 3% employer / 4% employee contributions, with access to a pension advisor.
- Cycle to Work Scheme.
- Holiday: Jan–Dec calendar, with the option to purchase an additional week in December via salary sacrifice.
- Social events: Regular company and departmental activities throughout the year.
- Annual pay reviews every April.
- Parking: On road car parking available 5–10 minutes’ walk away. Some car parking available on site on an occasional basis. There is also 6-hour free parking close by, with the flexibility to work from home for the remainder of the day.
Why you’ll love this role
This is a chance to shape a newly created position and make it your own. Working closely with the MD, you’ll directly see the impact of your support in the success of the business. In return, you’ll join a supportive, professional team, enjoy variety in your day, and develop your skills in a role that’s both trusted and valued.
Apply today and we promise to respond to every application.
Harper Evans Recruitment is acting as a Recruitment Business in relation to this position.
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Personal Assistant to Managing Director employer: Harper Evans Recruitment
Contact Detail:
Harper Evans Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant to Managing Director
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and the MD's style. Since they value a relaxed approach, think about how you can showcase your personality while still demonstrating your professionalism and organisational skills.
✨Tip Number 3
Practice your communication skills! As the first point of contact for the MD, you'll need to handle queries with confidence. Role-play common scenarios with a friend to get comfortable with responding professionally.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are eager to join our team. Plus, it shows you're proactive and serious about landing that Personal Assistant gig.
We think you need these skills to ace Personal Assistant to Managing Director
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Personal Assistant role. Highlight your experience in managing diaries, handling communications, and preparing reports. We want to see how your skills align with what the MD needs!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to showcase your personality and explain why you’re the perfect fit for this relaxed yet professional environment. Don’t forget to mention your ability to build strong relationships!
Showcase Your MS Office Skills: Since strong MS Office skills are a must, make sure to mention any specific projects or tasks where you’ve used Outlook, Word, Excel, or PowerPoint effectively. We love seeing practical examples of your expertise!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to keep track of your application and ensure you get the attention you deserve!
How to prepare for a job interview at Harper Evans Recruitment
✨Know Your MD
Before the interview, take some time to research the Managing Director's background and style. Understanding their sense of humour and relaxed approach will help you connect better during the interview. Think about how you can gently challenge them while still being supportive.
✨Showcase Your Organisation Skills
As a Personal Assistant, organisation is key. Be prepared to discuss specific examples of how you've managed busy diaries and inboxes in the past. Bring along any relevant materials, like reports or presentations you've created, to demonstrate your proficiency with MS Office and your ability to keep things running smoothly.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and discretion. Prepare scenarios where you've had to handle sensitive information or manage conflicting priorities. This will show that you can maintain professionalism and confidentiality, which is crucial for this role.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready. Ask about the strategic projects you'll be supporting or how the MD prefers to communicate. This not only shows your interest in the role but also helps you gauge if the working relationship will be a good fit.