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- Tasks: Coordinate and produce high-quality bid submissions while managing deadlines and collaborating with teams.
- Company: Join Harmony Fire, a fast-growing life safety organisation dedicated to making buildings safer.
- Benefits: Enjoy unlimited holiday, a bonus scheme, and a supportive work environment with career development.
- Why this job: Make a meaningful impact while working alongside industry leaders in a dynamic team.
- Qualifications: Strong organisational skills, attention to detail, and proficiency in Microsoft Word and PowerPoint.
- Other info: Experience in bids is preferred but not essential; we value determination and positivity.
The predicted salary is between 36000 - 60000 £ per year.
About Harmony Fire
Harmony Fire is one of the UK’s fastest-growing life safety organisations, with a mission to make every home and building safer. As we continue to scale, we are building a world-class bid function that supports our growth into new sectors and strengthens the quality of our tender submissions. This is an exciting opportunity to join a team focused on operational excellence, industry-leading standards, and making a meaningful difference to the clients and communities we serve.
About the Role
As Bid Coordinator / Bid Writer, you will play a central role in the organisation, coordination and production of high-quality bid submissions. You will manage deadlines, structure information, and support the delivery of compliant, accurate and compelling bids. Working closely with the Bid Team, Operations, Commercial and Sales, you’ll bring clarity, organisation and professionalism to every submission we produce. This role is ideal for someone highly organised, proactive, and confident working with structured documents, compliance requirements and multiple contributors.
Key Responsibilities
- Coordinate the end-to-end bid process, ensuring deadlines, requirements and progress are clearly communicated
- Plan and manage bid schedules, reviews and approval stages
- Prepare and format mandatory sections of SQs, RFIs and tender documents using approved templates
- Work with teams across the business to gather technical content, policies and supporting evidence
- Complete desktop research into clients, contracts and competitors
- Maintain bid libraries, trackers, document repositories and standard responses
- Manage all portal uploads, ensuring compliance with instructions and formatting rules
- Support post-submission reviews, capturing lessons learned to improve future submissions
Key Requirements
- Strong organisational and time management skills, with the ability to manage competing priorities
- Excellent attention to detail and strong written communication
- Proficiency in Microsoft Word and PowerPoint, including document structuring and formatting
- A proactive mindset with confidence coordinating multiple teams
- Ability to build positive working relationships at all levels
- Experience in bids, tender coordination, administration or pre-construction support (preferred but not essential)
Our Values
- Athletes Grit – Determination, resilience and drive to deliver excellence
- Captains Duty – Accountability, leadership and ownership
- Fun Loving Heart – Positivity, energy and genuine support for others
Why Work for Harmony Fire
- A collaborative and supportive environment with genuine career development
- Access to tools, coaching and mentorship to refine your professional craft
- The opportunity to work alongside specialists who are industry leaders
- A personalised development plan for every employee
- Modern workspaces and high-performance culture
- A growing bid function where you can influence processes and standards
Benefits
- Lunch, snacks and refreshments provided, including fresh fruit and Takeaway Friday
- Unlimited holiday
- Bonus scheme up to 50% of annual salary
- Team social budget for all employees
- Enhanced maternity and paternity policies
- Cycle to Work scheme
- Reward & Recognition programme including European mini-breaks
- Two company events per year
- Auto-enrolment pension scheme
Equality & Inclusion
Harmony Fire is an equal opportunity employer. We welcome applicants from all backgrounds and want everyone who joins us to feel valued and able to make a meaningful impact.
Bid Coordinator / Writer in City of London employer: Harmony Fire
Contact Detail:
Harmony Fire Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Bid Coordinator / Writer in City of London
✨Tip Number 1
Get to know the company inside out! Research Harmony Fire's mission, values, and recent projects. This will help you tailor your approach and show that you're genuinely interested in making a difference.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral.
✨Tip Number 3
Prepare for the interview by practising common questions related to bid coordination and writing. Think about how your skills align with their needs and be ready to share examples of your past experiences.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're serious about joining the Harmony Fire team.
We think you need these skills to ace Bid Coordinator / Writer in City of London
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Bid Coordinator role. Highlight your organisational skills and any relevant experience in bid writing or coordination. We want to see how you can bring clarity and professionalism to our submissions!
Show Off Your Attention to Detail: Since this role requires a keen eye for detail, be sure to proofread your application thoroughly. Any typos or formatting issues could give us the wrong impression. Remember, we’re looking for someone who can manage structured documents with precision!
Demonstrate Your Proactive Mindset: In your application, share examples of how you've taken initiative in past roles. Whether it’s coordinating teams or managing deadlines, we love candidates who show they can take charge and drive results. Let us know how you can contribute to our growth!
Apply Through Our Website: We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it shows you’re serious about joining our team at Harmony Fire!
How to prepare for a job interview at Harmony Fire
✨Know Your Bids
Before the interview, dive deep into the bid process and understand what makes a compelling submission. Familiarise yourself with the types of documents you'll be working on, like SQs and RFIs, so you can confidently discuss your experience and ideas.
✨Showcase Your Organisation Skills
Since this role requires strong organisational skills, prepare examples that highlight how you've managed competing priorities in the past. Be ready to discuss specific tools or methods you use to keep everything on track, as this will resonate well with the team.
✨Demonstrate Team Collaboration
Harmony Fire values collaboration, so think of instances where you've successfully worked with multiple teams. Share how you’ve coordinated efforts and built positive relationships, as this will show you're a great fit for their culture.
✨Ask Insightful Questions
Prepare thoughtful questions about the bid function and how it supports Harmony Fire's mission. This not only shows your interest in the role but also demonstrates your proactive mindset and eagerness to contribute to their goals.
