Pre-Construction Assistant in Chesterfield

Since 2017, Harmony Fire has become the 72nd fastest-growing company in Europe, but we’re aiming even higher. It is our mission to continue that growth with the knowledge that the more we grow the greater the impact we can have, this means reaching more people, increasing our social impact and providing more progression opportunities for our team. We are passionate about making a difference and obsessed with quality. Our goal is to build a world where every resident can sleep safely at night, knowing their home is 100% compliant.

By delivering the highest-quality service, continuously championing our values and going above and beyond to succeed, we can achieve our growth mission and make the UK safer, one home at a time.

About the Role

At Harmony Fire, our work saves lives. As a Pre-Construction Administrator based out of our Head Office in Chesterfield, you will be at the heart of our projects – bringing organisation, clarity, and efficiency to the way we work. You will be the glue that holds the pre-construction team together, ensuring we deliver excellence from the very start of every project. This role is not for someone looking to coast through the day. We are seeking an A-Player – ambitious, highly organised, and passionate about creating order from complexity. You will have the chance to grow your career while making a real difference in how we protect people and property.

Key Responsibilities

• Provide essential support to the Pre-Construction Manager / Director, ensuring all administrative tasks are delivered effectively and on time.
• Organise and book surveys, liaising with clients, residents, and surveyors to secure appointments and prepare all required documentation.
• Attend and minute meetings, recording action points clearly and following up to ensure accountability.
• Manage diaries, emails, and communications on behalf of the Pre-Construction Manager / Director where required.
• Assist in developing project delivery strategies up to the start of construction, including design, scope, specification, and programme preparation.
• Create and maintain accurate records in Salesforce and Simpro, including client details, sites, contracts, and trackers.
• Support forecasting, consultancy invoicing, and revenue tracking to keep projects financially aligned.
• Collaborate closely with the Delivery team and other departments to ensure seamless handovers and joined-up working.
• Be proactive in identifying risks and mitigating them during the pre-construction phase.
• Provide excellent customer service, building strong relationships and ensuring client expectations are met or exceeded.

What We’re Looking For

• Superior organisational and prioritisation skills, with a do it right first time attitude.
• Clear, confident communicator – both written and verbal.
• Strong IT and administration skills, with experience using management systems such as Salesforce or similar.
• Highly organised with the ability to manage multiple tasks and deadlines effectively.
• A proactive, logical mindset – someone who anticipates needs, solves problems, and drives efficiency.
• Passion for customer service, ensuring clients feel supported and valued at every step.
• Ambitious, positive, and committed – someone who wants to grow their career, not just do a job.
• A true team player who collaborates and supports colleagues across Pre-Construction and Delivery.

What We Look For in Our People

At Harmony Fire, we live by our values:

• Athlete’s Grit – we push ourselves and each other to be the best.
• Captain’s Duty – we take ownership, act with integrity, and deliver on promises.
• Fun Loving Heart – we celebrate success and enjoy the journey together.

By understanding and embodying these values, you will not only contribute to our company's success but also thrive personally and professionally.

Why Work for Harmony Fire

• A collaborative and supportive environment in which you can grow and develop your career.
• The tools and opportunity to do work you can be proud of.
• A chance to work alongside some of the best people in the industry, who always seek to share their knowledge and experience.
• Bespoke Personal Development Plan for every employee.
• Ongoing training, coaching and mentoring.
• Spacious and modern workspaces with state of the art facilities.

Benefits

• Lunch, snacks and refreshments all provided, including fresh fruit and ‘Take Away Friday’.
• Unlimited holiday provision.
• Bonus, all Harmony Fire employees are included in a bonus scheme with the opportunity to earn up to 50% of annual salary.
• Team socialising budget for all employees.
• Private Medical.
• Family friendly policies including enhanced Maternity and Paternity.
• Cycle to work scheme.
• Reward and Recognition scheme – European mini-breaks on offer.
• Two company events each year.
• Auto-enrolment pension scheme.

Harmony Fire is an equal opportunity employer. We consider all applicants for employment regardless of age, disability, sexual orientation, gender identity, family or parental status, race, colour, nationality, ethnic or national origin, religion or belief. We want everyone who works with us to feel valued and to make a difference. Are you ready to join us?