We are passionate about making a difference and obsessed with quality. Our goal is to build a world where every resident can sleep safely at night, knowing their home is 100% safe.
We are looking for a Pre-Construction Administrator to support our Building Fabric Pre Construction team across the Midlands. You will be the organisational backbone of a busy pre construction operation — keeping the bid tracker up to date, coordinating information, supporting tender submissions, and ensuring the team can focus on winning work.
This is an office-based role at the heart of a fast-moving team. If you are detail-oriented, highly organised, and want to build a career in pre-construction at one of the UK’s fastest growing fire safety specialists — this is a great place to start.
Key Responsibilities
- Maintain and update the pre-construction bid tracker, ensuring all live enquiries, submission deadlines, and pipeline status are accurately recorded at all times.
- Coordinate the flow of information between the pre-construction team and internal stakeholders — including estimating, design, procurement, and delivery.
- Support the preparation of tender submissions — formatting documents, compiling appendices, and ensuring all required information is included and presented correctly.
- Manage pre-construction correspondence and filing — ensuring all emails, documents, and records are organised, accessible, and up to date.
- Liaise with clients, subcontractors, and suppliers to chase and collate information required for live bids.
- Support the coordination of site surveys and pre-construction visits — booking appointments, confirming access, and circulating relevant information to the team.
- Assist with the preparation of handover packs for won projects, ensuring information is transferred accurately to the delivery team.
- Produce reports, summaries, and updates for the Pre-Construction Manager as required.
- Contribute to the continuous improvement of pre-construction administration processes and templates.
Skills, Knowledge & Expertise
- An A-player mindset — high standards, extreme ownership and the drive to do things properly, the first time.
- Experience in an administrative, coordinator, or support role within construction, pre construction, or a closely related environment.
- Excellent organisational skills — able to manage a busy workload, juggle competing priorities, and meet deadlines consistently.
- Strong attention to detail — accurate and thorough in all documentation, data entry, and correspondence.
- Clear and professional communicator — comfortable liaising with internal teams, clients, and suppliers by phone and email.
- Proficient in Microsoft 365 — particularly Outlook, Excel, Word, and Teams.
- A positive, proactive team player who takes pride in keeping things organised and running smoothly.
- Midlands-based and available full time.
Job Benefits
Harmony is an equal opportunity employer. We consider all applicants for employment regardless of age, disability, sexual orientation, gender identity, family or parental status, race, colour, nationality, ethnic or national origin, religion or belief. We want everyone who works with us to feel valued and to make a difference.
Pre-Construction Admin in Chesterfield employer: Harmony Fire
At Harmony, we pride ourselves on being an outstanding employer, recognised for our commitment to employee growth and a collaborative work culture. As part of our dynamic London team, you'll enjoy competitive salaries, unlimited holiday, and a robust Personal Development Plan, all while contributing to meaningful projects that enhance life safety. Join us in a high-energy environment where your contributions are valued, and rewards follow those who go the extra mile.
