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- Tasks: Support a dynamic legal team by managing diaries, travel, and communications.
- Company: Reputable London law firm known for its supportive and collaborative culture.
- Benefits: Gain valuable experience in a professional environment with opportunities for growth.
- Other info: Inclusive workplace that values diverse backgrounds and perspectives.
- Why this job: Be at the heart of operations and make a real impact on the team's success.
- Qualifications: Previous experience as a Legal Personal Assistant and strong organisational skills.
The predicted salary is between 40000 - 50000 £ per year.
Our client is a highly regarded London-based law firm with a strong reputation for advising successful businesses, investors and high-net-worth individuals in the UK and internationally.
The Client
Known for its professional yet personable culture, the firm combines the standards of a leading legal practice with a collaborative and supportive working environment. Employees are trusted to take ownership of their roles and are encouraged to contribute ideas that help the business operate more effectively. The firm places real importance on the quality of its workplace and the teams who keep it running smoothly. As a result, operational roles are highly valued, with a genuine opportunity to influence how the office environment supports colleagues across the business.
The Role
This is a fantastic opportunity for an experienced Legal Personal Assistant to play a central role in the smooth running of the fee earners team. Sitting at the heart of the firm’s operations, the role is responsible for ensuring the fee earners have the support required. Assisting with the management and execution of the day to day workload.
Key Duties
- Managing diaries, with meeting rooms and booking with complex diaries
- Organising complex travel arrangements with accommodation and visa required across multiple time zones
- Taking internal and external telephone queries
- Managing a complex and ever changing inbox
- Liaising with the department's Team Leader over any planned absences, arranging cover as necessary and communicating this to the relevant fee earners.
- Assist with credit control processes
What the Client Would Like to See (Essential)
- Previous experience as a Legal Personal Assistant, ideally within a professional services environment.
- Experience managing complex diaries and visa issues
- Strong organisational skills with the ability to manage multiple priorities in a fast-paced office environment.
- Understanding of property and legal requirements
- Excellent communication and stakeholder management skills.
Location: London
Start Date: ASAP
At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation.
Personal Assistant in London employer: Harmonic OperationsTM | Certified B Corp
Contact Detail:
Harmonic OperationsTM | Certified B Corp Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Personal Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Personal Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the firm thoroughly, understand their culture, and be ready to discuss how your skills align with their needs. Practise common interview questions and think of examples that showcase your organisational prowess.
✨Tip Number 3
Show off your tech skills! Familiarise yourself with the tools and software commonly used in legal environments. Being able to demonstrate your proficiency in managing complex diaries and travel arrangements will set you apart from the competition.
✨Tip Number 4
Apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, we’re always looking for talented individuals like you to join our team, so don’t hesitate to put yourself out there!
We think you need these skills to ace Personal Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Personal Assistant role. Highlight your previous experience in a legal environment and any specific achievements that showcase your organisational skills.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for this role. Mention your experience with managing complex diaries and travel arrangements, and how you can contribute to the smooth running of the team.
Showcase Your Communication Skills: Since this role involves liaising with various stakeholders, make sure to demonstrate your excellent communication skills in your application. Use clear and concise language, and don’t forget to proofread for any errors!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates regarding your application status.
How to prepare for a job interview at Harmonic OperationsTM | Certified B Corp
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Personal Assistant in a legal environment. Familiarise yourself with managing complex diaries, travel arrangements, and communication protocols. This will help you demonstrate your expertise and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples from your past experience where you've successfully managed multiple priorities in a fast-paced setting. Be ready to discuss how you handle complex tasks, like coordinating meetings across different time zones or managing a busy inbox. This will highlight your ability to thrive in a dynamic office environment.
✨Communicate Effectively
Since strong communication skills are essential for this role, practice articulating your thoughts clearly and confidently. Think about how you would handle internal and external queries, and be prepared to discuss your approach to stakeholder management. This will show that you can maintain professionalism while being personable.
✨Demonstrate Your Initiative
The firm values employees who take ownership of their roles. Come prepared with ideas on how you could improve processes or contribute to the team’s efficiency. This proactive attitude will resonate well with the interviewers and show that you're not just looking to fill a position but to make a meaningful impact.