At a Glance
- Tasks: Process supplier invoices and payments while supporting month-end activities in a dynamic retail environment.
- Company: Join a globally recognised luxury retail brand with a strong international presence.
- Benefits: Enjoy a competitive salary, hybrid working, and the chance to make a real impact.
- Other info: Opportunity for career growth and exposure to finance transformation initiatives.
- Why this job: Be part of a fast-paced team and enhance your finance skills in a collaborative setting.
- Qualifications: 4-5 years in Accounts Payable, strong Excel skills, and a knack for detail.
The predicted salary is between 30000 - 42000 £ per year.
The Client
Harmonic are delighted to be partnering with a globally recognised retail brand known for its distinctive products and strong international presence. With operations spanning the UK, US and Europe, the business is continuing to invest in its finance function and is now seeking an experienced Interim Senior Accounts Payable Assistant to support the team during a busy period. This is a 6-month contract with the opportunity to make a tangible impact within a fast-paced, collaborative environment.
The Role
Reporting into the Accounts Payable Manager, you will play a key role within the purchase-to-pay function, ensuring supplier invoices and payments are processed accurately and efficiently. Alongside core transactional responsibilities, you will support month-end processes, strengthen internal controls and contribute to ongoing improvements within the AP function. This position requires someone confident operating in a high-volume environment who can build strong relationships with both internal stakeholders and external suppliers.
Responsibilities
- Owning the processing of non-PO supplier invoices, ensuring accurate coding and timely posting to the ledger.
- Monitoring outstanding approvals and liaising with budget holders to avoid payment delays.
- Preparing and managing regular payment runs for non-stock suppliers.
- Maintaining supplier onboarding processes, ensuring compliance with internal procedures.
- Posting purchase ledger transactions including invoices, payments and allocations within the accounting system.
- Managing direct debit payments and overseeing company credit card administration.
- Responding to a high volume of supplier and internal queries via shared inbox, resolving issues promptly.
- Supporting month-end activities including accruals, prepayments and balance sheet reconciliations.
- Reviewing supplier statements and performing reconciliations to resolve discrepancies.
- Assisting with audit preparation and provision of supporting documentation.
- Contributing to process enhancements, strengthening controls and segregation of duties within AP.
- Supporting ad hoc reporting and finance projects as required.
4–5 years’ experience within an Accounts Payable or Purchase Ledger role.
Strong understanding of the end-to-end purchase-to-pay process.
Experience working in a high-volume, fast-moving environment.
Proficient in Excel (including lookups and conditional formulas) and confident handling large data sets.
Highly organised with excellent attention to detail.
Comfortable communicating across departments and with external suppliers.
Self-motivated with the ability to prioritise workload effectively.
Bonus Experience
- Exposure to SAP Business One or similar ERP systems.
- Experience supporting audit processes or contributing to finance transformation initiatives.
Location: West London (Hybrid)
Start Date: ASAP
At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation.
Interim Accounts Payable Assistant | Luxury Retail Scale-Up | London/Hybrid employer: Harmonic Finance™ | Certified B Corp
Join a dynamic alternative investment business in the heart of London, where you will not only gain hands-on experience as a Finance Assistant but also benefit from a comprehensive study support package for your professional qualifications. With a strong emphasis on employee growth and a collaborative work culture, this role offers a unique opportunity to develop your finance career while being part of a supportive team that values diversity and inclusion.
Contact Details:
Harmonic Finance™ | Certified B Corp Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Interim Accounts Payable Assistant | Luxury Retail Scale-Up | London/Hybrid
✨Network Like a Pro
Get out there and connect with people in the industry! Attend networking events, join relevant online groups, and don’t be shy about reaching out to folks on LinkedIn. Building relationships can open doors to opportunities that aren’t even advertised.
✨Ace the Interview
Prepare for your interviews by researching the company and practising common questions. Think about how your experience aligns with their needs, especially in high-volume environments like luxury retail. Show them you’re not just a fit on paper but also a great cultural match!
✨Follow Up
After an interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a simple gesture that keeps you fresh in their minds and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate why you’d be a perfect fit!
✨Apply Through Our Website
Don’t forget to check out our website for job listings! Applying directly through us can sometimes give you an edge, as we’re always looking for passionate candidates who want to make an impact in the finance function. Let’s get you that dream job!
We think you need these skills to ace Interim Accounts Payable Assistant | Luxury Retail Scale-Up | London/Hybrid
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Interim Accounts Payable Assistant. Highlight your experience in high-volume environments and any specific skills that match the job description, like your proficiency in Excel or your understanding of the purchase-to-pay process.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your relevant experience and how you can contribute to the team during this busy period. Keep it concise but impactful!
Showcase Your Attention to Detail:In accounts payable, attention to detail is key. Make sure your application is free from typos and errors. You might even want to include examples of how your meticulous nature has helped you in previous roles.
Apply Through Our Website:We encourage you to apply through our website for the best chance of being noticed. It’s super easy and ensures your application goes directly to us. Plus, we love seeing candidates who take the initiative!
How to prepare for a job interview at Harmonic Finance™ | Certified B Corp
✨Know Your Numbers
Brush up on your understanding of the purchase-to-pay process and be ready to discuss specific examples from your past experience. Highlight how you've managed high volumes of invoices and payments, as this role demands efficiency and accuracy.
✨Excel Like a Pro
Since proficiency in Excel is key for this position, make sure you can demonstrate your skills during the interview. Be prepared to talk about how you've used lookups and conditional formulas to handle large data sets effectively.
✨Build Relationships
This role involves liaising with both internal stakeholders and external suppliers. Think of examples where you've successfully built relationships or resolved conflicts, as strong communication skills are essential in a collaborative environment.
✨Show Your Organisational Skills
With responsibilities like managing payment runs and supporting month-end activities, being organised is crucial. Share strategies you've used to prioritise your workload and ensure timely processing of invoices and payments.
