Accounts Payable (AP) Assistant | International Entertainment Start-Up | Central London (Hybrid)

Harmonic are delighted to be working with a rapidly growing business in the creative industries who are looking to recruit a Finance Assistant. The company partners with some of the most exciting names in the entertainment and creative sector, delivering innovative projects across multiple formats. Their work spans high-profile productions and live experiences, working alongside household-name brands, celebrities and entertainment giants. Following a successful recent fundraise, the business is entering its next stage of growth, investing heavily in its infrastructure and finance capabilities to support expansion. The culture is collaborative, ambitious, and values-driven. They foster an environment where finance is seen as a commercial partner to the wider business rather than a back-office function.

The Role

Day to day, you will be responsible for keeping the purchase ledger running smoothly, processing a high volume of invoices, managing payment runs, and keeping bank reconciliations up to date. You will work closely with the Finance Director, providing them with the information they need to make payment decisions and then executing on those. This is a role that suits someone who is organised, curious, dependable, and confident. You will need to be proactive about chasing approvals, spotting things that look off, and flagging questions rather than letting them sit. There are significant opportunities for career progression and learning/development, with direct mentorship from a talented Finance Director.

Responsibilities

• Daily invoice inputting across a high volume of supplier invoices (circa 60 per week)
• Performing daily bank reconciliations across multiple accounts, including foreign currency
• Running weekly payment runs of approximately £200k, providing the Finance Director with a clear view of what is due ahead of each run
• Chasing invoice sign-offs from budget holders twice weekly to keep the ledger moving
• Reconciling supplier statements and managing supplier onboarding, including VAT and bank verification
• Managing the staff expenses process and reconciling company credit cards
• Acting as a reliable point of contact for internal teams on invoice and payment queries
• Supporting the Finance Manager with ad hoc AR/month end tasks and reporting as needed
• Ad hoc finance administration to support the wider team

What We Need to See (Essential)

• Some prior experience in an AP or transactional finance role
• Strong communication skills and confidence chasing people when needed
• Curiosity: someone who asks questions, wants to understand how things work, and flags anything that does not look right
• A genuine interest in the entertainment, creative, or media industries

Package

Working Pattern: 4 days per week in the office, 1 day per week working from home (some flexibility to 3 days in-office/2 days from home, with the understanding business needs may mean an added day in-office during busier weeks)

Location: Central London

If this is of interest, please get in touch at halle.paredes@harmonicfinance.com. At Harmonic, we are dedicated to fostering an inclusive and equitable workplace. We actively welcome applications from individuals of all backgrounds and assure you that every candidate will be thoughtfully considered for the roles we represent, without regard to race, religion, gender expression, disability, or sexual orientation.