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- Tasks: Provide top-notch admin support and coordinate operations across UK and German teams.
- Company: Join a dynamic, cross-border organisation with a fast-paced environment.
- Benefits: Gain valuable experience, develop your skills, and enjoy a collaborative culture.
- Why this job: Be at the heart of operations and make a real impact in a global setting.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Opportunity to work with international teams and enhance your career growth.
The predicted salary is between 30000 - 42000 £ per year.
We’re looking for a highly organised and proactive Business Operations Coordinator to provide exceptional administrative and operational support across our UK and German businesses.
This is a unique opportunity to work at the heart of a fast-paced, cross-border organisation, ensuring seamless coordination of diaries, meetings, travel, and internal communications.
What You’ll Be Doing
Diary & Meeting Management
- Manage complex diaries for senior stakeholders across both regions.
- Schedule and coordinate recurring and ad hoc meetings.
- Attend internal meetings to support follow-up actions and build business insight.
- Track meeting frequency and ensure timely preparation.
Travel Coordination
- Organise travel logistics including flights, accommodation, and itineraries.
- Coordinate frequent business travel aligned with operational needs.
- Maintain travel records and support expense reconciliation.
Operational & Project Support
- Provide admin support for ongoing business initiatives.
- Assist with documentation, procurement, and logistics.
- Liaise with internal teams to ensure smooth execution of processes.
- Facilitate collaboration between UK and German teams.
General Administration
- Prepare correspondence, reports, and presentations.
- Maintain filing systems and shared documentation platforms.
- Support internal communications and assist with document translation.
Communication & Collaboration
- Act as a key point of contact between UK and German teams.
- Build strong working relationships across departments and geographies.
- Liaise with external vendors and partners when required.
What We’re Looking For
Essential Skills & Experience
- Proven experience in a senior administrative or coordination role.
- Excellent organisational and multitasking skills.
- Confident supporting C-suite executives and international teams.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Proficient in Microsoft Office and collaboration tools (e.g. Teams, SharePoint).
- Able to work independently and manage multiple priorities.
- Professional, discreet, and adaptable in a fast-paced environment.
Desirable
- Fluency in German is a plus.
- Training in project coordination or executive support.
- Awareness of CSR or ESG initiatives.
Business Support Administrator employer: Hargreaves Services plc
Contact Detail:
Hargreaves Services plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Business Support Administrator
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. A friendly chat can lead to opportunities that aren’t even advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how you can fit into their team and contribute to their goals.
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We’re all about authenticity, so let your personality shine through!
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role.
We think you need these skills to ace Business Support Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Business Support Administrator role. Highlight your organisational skills and any experience you have in managing diaries or coordinating travel, as these are key aspects of the job.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive approach and how you can support our UK and German teams. Mention specific examples of how you've successfully managed multiple priorities in the past.
Show Off Your Communication Skills: Since communication is crucial for this role, make sure your written application reflects your strong verbal and written skills. Keep it clear, concise, and professional, while still showing a bit of your personality!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Hargreaves Services plc
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Business Support Administrator role. Familiarise yourself with the key responsibilities like diary management and travel coordination. This will help you demonstrate how your skills align with what they’re looking for.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational and multitasking abilities. Think of specific situations where you successfully managed complex schedules or coordinated multiple projects. This will show them you can handle the fast-paced environment they operate in.
✨Communicate Effectively
Since this role involves liaising between UK and German teams, practice clear and concise communication. Be ready to discuss how you’ve built relationships across departments in previous roles. If you speak German, don’t hesitate to mention it!
✨Be Proactive and Adaptable
Demonstrate your proactive nature by discussing times when you took initiative to solve problems or improve processes. Highlight your adaptability in fast-paced settings, as this is crucial for supporting C-suite executives and managing multiple priorities.