At a Glance
- Tasks: Provide top-notch admin support and coordinate operations across UK and German teams.
- Company: Join a dynamic, cross-border organisation with a fast-paced environment.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Fluency in German is a bonus; great chance to develop your career!
- Why this job: Be at the heart of operations and make a real impact in a global setting.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 42000 £ per year.
We’re looking for a highly organised and proactive Business Operations Coordinator to provide exceptional administrative and operational support across our UK and German businesses.
This is a unique opportunity to work at the heart of a fast-paced, cross-border organisation, ensuring seamless coordination of diaries, meetings, travel, and internal communications.
What You’ll Be Doing
Diary & Meeting Management
- Manage complex diaries for senior stakeholders across both regions.
- Schedule and coordinate recurring and ad hoc meetings.
- Attend internal meetings to support follow-up actions and build business insight.
- Track meeting frequency and ensure timely preparation.
Travel Coordination
- Organise travel logistics including flights, accommodation, and itineraries.
- Coordinate frequent business travel aligned with operational needs.
- Maintain travel records and support expense reconciliation.
Operational & Project Support
- Provide admin support for ongoing business initiatives.
- Assist with documentation, procurement, and logistics.
- Liaise with internal teams to ensure smooth execution of processes.
- Facilitate collaboration between UK and German teams.
General Administration
- Prepare correspondence, reports, and presentations.
- Maintain filing systems and shared documentation platforms.
- Support internal communications and assist with document translation.
Communication & Collaboration
- Act as a key point of contact between UK and German teams.
- Build strong working relationships across departments and geographies.
- Liaise with external vendors and partners when required.
What We’re Looking For
Essential Skills & Experience
- Proven experience in a senior administrative or coordination role.
- Excellent organisational and multitasking skills.
- Confident supporting C-suite executives and international teams.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Proficient in Microsoft Office and collaboration tools (e.g. Teams, SharePoint).
- Able to work independently and manage multiple priorities.
- Professional, discreet, and adaptable in a fast-paced environment.
Desirable
- Fluency in German is a plus.
- Training in project coordination or executive support.
- Awareness of CSR or ESG initiatives.
Business Support Administrator in Kingston upon Hull employer: Hargreaves Services plc
Join a dynamic and innovative organisation that values collaboration and growth, where as a Business Support Administrator, you will play a crucial role in facilitating seamless operations across our UK and German teams. We offer a supportive work culture that prioritises employee development, providing opportunities for professional advancement and skill enhancement, all while enjoying the unique experience of working in a fast-paced, cross-border environment. With competitive benefits and a commitment to fostering strong relationships, this is an excellent opportunity for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Administrator in Kingston upon Hull
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at events. We can’t stress enough how important it is to make connections that could lead to job opportunities.
✨Tip Number 2
Prepare for interviews by researching the company and role. We recommend practising common interview questions and having examples ready that showcase your organisational skills and experience.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. We suggest mentioning something specific from the interview to make it personal.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Business Support Administrator in Kingston upon Hull
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Business Support Administrator role. Highlight your organisational skills and any experience you have in managing diaries or coordinating travel, as these are key aspects of the job.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to showcase your proactive approach and how you can support our UK and German teams. Mention specific examples of how you've successfully managed multiple priorities in the past.
Show Off Your Communication Skills:Since communication is crucial for this role, make sure your written application reflects your strong verbal and written skills. Keep your language clear and professional, and don’t forget to proofread for any typos!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, we love seeing applications come directly from our site!
How to prepare for a job interview at Hargreaves Services plc
✨Master the Diary Management
Showcase your organisational skills by preparing examples of how you've successfully managed complex diaries in the past. Be ready to discuss specific tools or methods you used to keep everything on track, as this will demonstrate your proactive approach.
✨Travel Coordination Know-How
Prepare to talk about your experience with travel logistics. Share a story where you organised travel for multiple stakeholders, highlighting how you ensured everything ran smoothly. This will show your ability to handle operational needs effectively.
✨Communication is Key
Since you'll be liaising between UK and German teams, brush up on your communication skills. Think of examples where you facilitated collaboration across different departments or cultures, and be ready to discuss how you overcame any challenges.
✨Attention to Detail Matters
Be prepared to demonstrate your high attention to detail. Bring examples of how your meticulous nature has positively impacted your previous roles, whether through accurate documentation or successful project support. This will reassure them that you can maintain quality in a fast-paced environment.
