At a Glance
- Tasks: Provide top-notch admin support and coordinate operations across UK and Germany.
- Company: Join a dynamic, cross-border organisation with a fast-paced environment.
- Benefits: Competitive salary, flexible working hours, and opportunities for professional growth.
- Other info: Fluency in German is a bonus; great chance to develop your career!
- Why this job: Be at the heart of operations and make a real impact in a global team.
- Qualifications: Experience in admin roles, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 30000 - 42000 € per year.
We’re looking for a highly organised and proactive Business Operations Coordinator to provide exceptional administrative and operational support across our UK and German businesses.
This is a unique opportunity to work at the heart of a fast-paced, cross-border organisation, ensuring seamless coordination of diaries, meetings, travel, and internal communications.
What You’ll Be Doing
Diary & Meeting Management
- Manage complex diaries for senior stakeholders across both regions.
- Schedule and coordinate recurring and ad hoc meetings.
- Attend internal meetings to support follow-up actions and build business insight.
- Track meeting frequency and ensure timely preparation.
Travel Coordination
- Organise travel logistics including flights, accommodation, and itineraries.
- Coordinate frequent business travel aligned with operational needs.
- Maintain travel records and support expense reconciliation.
Operational & Project Support
- Provide admin support for ongoing business initiatives.
- Assist with documentation, procurement, and logistics.
- Liaise with internal teams to ensure smooth execution of processes.
- Facilitate collaboration between UK and German teams.
General Administration
- Prepare correspondence, reports, and presentations.
- Maintain filing systems and shared documentation platforms.
- Support internal communications and assist with document translation.
Communication & Collaboration
- Act as a key point of contact between UK and German teams.
- Build strong working relationships across departments and geographies.
- Liaise with external vendors and partners when required.
What We’re Looking For
Essential Skills & Experience
- Proven experience in a senior administrative or coordination role.
- Excellent organisational and multitasking skills.
- Confident supporting C-suite executives and international teams.
- Strong written and verbal communication skills.
- High attention to detail and accuracy.
- Proficient in Microsoft Office and collaboration tools (e.g. Teams, SharePoint).
- Able to work independently and manage multiple priorities.
- Professional, discreet, and adaptable in a fast-paced environment.
Desirable
- Fluency in German is a plus.
- Training in project coordination or executive support.
- Awareness of CSR or ESG initiatives.
Business Support Administrator in Coventry employer: Hargreaves Services plc
Join a dynamic and innovative organisation that values collaboration and growth, where as a Business Support Administrator, you will play a crucial role in facilitating seamless operations across our UK and German teams. We offer a supportive work culture that prioritises employee development, with opportunities for training and advancement, all while enjoying the unique experience of working in a fast-paced, cross-border environment. Our commitment to excellence and teamwork ensures that you will find meaningful and rewarding employment here.
StudySmarter Expert Advice🤫
We think this is how you could land Business Support Administrator in Coventry
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or through mutual contacts. A friendly chat can often lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. We want you to show how your skills align with their needs, especially in managing complex diaries and supporting international teams.
✨Tip Number 3
Practice your communication skills! Whether it’s verbal or written, being able to articulate your thoughts clearly is key, especially when liaising between UK and German teams.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Business Support Administrator in Coventry
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Business Support Administrator role. Highlight your organisational skills and any experience with diary management or travel coordination, as these are key for us.
Craft a Compelling Cover Letter:Use your cover letter to tell us why you’re the perfect fit for this role. Share specific examples of how you've supported senior stakeholders and managed multiple priorities in the past. We love a good story!
Show Off Your Communication Skills:Since communication is crucial in this role, make sure your written application is clear and concise. Use professional language but let your personality shine through. We want to see how you can connect with our teams across borders!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us during the process.
How to prepare for a job interview at Hargreaves Services plc
✨Master the Diary Management
Showcase your organisational skills by preparing examples of how you've managed complex diaries in the past. Be ready to discuss specific tools or methods you used to keep everything on track, as this will demonstrate your proactive approach.
✨Travel Coordination Know-How
Prepare to talk about your experience with travel logistics. Share a story where you successfully organised travel for multiple stakeholders, highlighting your attention to detail and ability to adapt to changing plans.
✨Communication is Key
Since you'll be liaising between UK and German teams, brush up on your communication strategies. Think of instances where you facilitated collaboration across departments and be ready to explain how you built those relationships.
✨Show Your Multitasking Magic
Be prepared to discuss how you manage multiple priorities effectively. Have examples ready that illustrate your ability to juggle various tasks while maintaining high standards of accuracy and professionalism.
