At a Glance
- Tasks: Join our scanning team and handle various administrative duties to keep the practice running smoothly.
- Company: Haresfield Surgery, a friendly and supportive healthcare environment.
- Benefits: Part-time hours, training provided, comfortable workspace, free parking, and an in-house gym.
- Other info: Great career growth opportunities in a modern practice with a focus on staff welfare.
- Why this job: Make a difference in patient care while developing your skills in a dynamic team.
- Qualifications: 4 GCSEs including Maths and English; strong IT and communication skills.
The predicted salary is between 27800 - 30000 £ per year.
Haresfield Surgery is seeking a friendly and proactive Administrator to join our dedicated scanning Team. This is a part-time position 24 hrs per week to cover Monday/Wednesday, Thursday and Friday. The position covers a variety of administration duties to assist in the smooth running of the practice.
We are looking for someone who:
- Has excellent communication and interpersonal skills
- Works well both independently and as part of a team
- Demonstrates strong IT literacy and problem‑solving abilities
- Has attention to detail
- Has a positive flexible attitude and a willingness to learn
Previous experience in a primary care setting is desirable but not essential, as full training will be provided on our clinical systems.
Main duties of the job include:
- Undertake a variety of administrative duties to assist in the smooth running of the practice.
- Assist with document scanning duties: scanning of patient related documentation and attaching scanned documents to the patient healthcare records.
- Accurately code data onto the patients record via the clinical EMIS computer system.
- Taking messages and passing on information.
- Filing and retrieving paperwork.
- Computer data entry/data allocation and collation; processing and recording information in accordance with practice procedures.
- Providing administrative support to practice staff as required from time to time, including word/data processing, filing, photocopying and scanning.
- To carry out administration tasks relating to the medical research supporting clinicians where required.
- To provide IT support, and liaise with teams for network/IT/phone support.
- Supply general assistance to the practice team and project a positive and friendly image to patients and other visitors, either in person or via the telephone.
Training requirements will be monitored by yearly appraisal. Personal development will be encouraged and supported by the Practice. It is the individual's responsibility to remain up to date with recent developments.
Place of Work: The main place of work will be based at Haresfield Surgery, but there may be occasional times where travel is required to the practice's branch Surgery in Kempsey.
Health & Safety: Working within a healthcare environment, the post-holder must take responsibility for their own and others health, safety and security.
Confidentiality: In the course of seeking treatment, patients entrust us with sensitive information. All such information is to be regarded as strictly confidential.
Equality and Diversity: The post-holder will support the equality, diversity and rights of patients, carers and colleagues.
Personal/Professional Development: The post-holder will participate in any training program implemented by the Practice as part of this employment.
Quality: The post-holder will strive to maintain quality within the Practice.
Communication: The post-holder should recognise the importance of effective communication within the team.
Notes: This is not intended to be an exhaustive list of responsibilities. This is a role which requires flexibility and adaptability.
Person Specification:
- Minimum of 4 GCSEs at Grades 9-4 or equivalent - must include Maths and English.
- Good level of IT skills/typing skills.
- Ability to communicate effectively and sensitively, both verbally and written to patients and staff at a range of levels.
- Excellent organisation skills demonstrate the ability to organise systems and paperwork in an office environment.
- Work well under pressure and meet deadlines.
- The ability to use own initiative within clear boundaries, seeking advice when necessary.
- Flexible attitude to working patterns.
- Experience within the NHS or similar health care setting.
- Strong attention to detail and the ability to transfer accurate information.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service.
Administrator in Worcester employer: Haresfield Surgery
Haresfield Surgery is an exceptional employer, offering a supportive and collaborative work environment that prioritises staff welfare and professional development. Located in Worcester City, the practice provides modern facilities, including comfortable rest areas and an in-house gym, ensuring a healthy work-life balance for its employees. With a strong focus on teamwork and continuous learning, Haresfield Surgery is dedicated to fostering growth and job satisfaction among its staff.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Worcester
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Administrator in Worcester
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Haresfield Surgery, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Haresfield Surgery
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Haresfield Surgery.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Haresfield Surgery.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Haresfield Surgery can really resonate with interviewers and show your commitment to the field.
