Purchase Ledger Assistant

Harding+ has just been named Cruise Retailer of the Year for the fourth time in five years.

Behind every boutique on board, there's a stock order that has to be bought, received and paid for.

That's where our Purchase Ledger Assistant comes in.

Our finance team of more than 30 is taking on a programme of change, improving how we work and the systems we use.

To give the team room to do that well, we need someone to keep the core purchase ledger running smoothly day to day.

It's a role with real weight: when invoices are matched accurately and suppliers are paid on time, brand partners keep shipping and guests at sea find full shelves.

Where you come in

You'll own a set of vendor accounts and take their stock invoices from arrival to payment.

For each one you'll check that the invoice, goods receipt and purchase order agree, and when they don't, you'll work out why.

That might mean a conversation with our buying or logistics colleagues in Avonmouth, or a note to a supplier to request a credit.

Much of the role is about relationships.

Around 70% of your contact will be with colleagues across Harding+, and the rest with external suppliers.

You'll respond to their questions through the Purchase Ledger inbox, keep them informed, and help us meet every payment deadline we've committed to.

You'll also carry out supplier reconciliations when asked, spotting missing invoices or payments before they become problems, and set up new vendor accounts on our system.

You'll report to our Transactional Finance Manager, who will be on hand as you settle in.

• A typical week might include
• Processing invoices for stock purchases against purchase orders and goods receipts
• Chasing and resolving pricing or quantity discrepancies with suppliers and internal teams
• Working through queries in the shared Purchase Ledger inbox for your vendors
• Reconciling supplier statements to find anything missing
• Setting up new vendor accounts accurately
• Helping the wider finance team with occasional ad hoc tasks
• What you'll bring

Successful candidates will demonstrate

• Experience of processing purchase invoices in a purchase ledger or accounts payable role
• Accuracy with three-way matching, and the patience to see a discrepancy through to resolution
• Clear, courteous communication with suppliers and colleagues, by email and phone
• Organising your own workload so payment deadlines are met, while working together with the rest of the team
• Carrying out supplier statement reconciliations
• Ideally, experience with document scanning or OCR software, and with stock (rather than service) invoices

The attributes that matter most to us are trust, collaboration, respect, passion, drive and resilience.

• What You'll Receive
• Competitive salary with bonus scheme
• Pension and four times life assurance
• Healthcare cover
• 26 days' annual leave, with the option to buy more
• Discounts with many high street retailers
• Regular social events across the business
• Staff sales, because who doesn't love discounted duty-free goods
• Hybrid working, with a minimum of two days a week in our Avonmouth office
• Free onsite parking
• Salary sacrifice benefit options
• About Harding+

Harding+ is the only 100% dedicated cruise retailer, working with cruise lines and brand partners to make every cruise better.

With more than 1,000 crew at sea and 350 landside colleagues, we run retail on ships around the world.

Our focus on outstanding retail and guest experience has earned us Cruise Retailer of the Year four times in five years, in 2022, 2023, 2025 and 2026.

We're proud to be an equal opportunities employer and make recruitment decisions based on skills, experience and potential.

We welcome applications from people of all backgrounds, and if you need any adjustments during the application process, just let us know.

We take protecting your data seriously.

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