Purchasing Administrator in Bicester

We are seeking a Purchasing Administrator to provide administrative support to the purchasing function, ensuring purchase requisitions, purchase orders, supplier records, and procurement documentation are processed accurately and efficiently. The role supports the timely acquisition of goods and services required by the business whilst maintaining compliance with internal authorisation procedures and purchasing policies.

Hardide is a growing technology-based company, which develops, manufactures and applies nanostructured tungsten carbide coatings to a wide range of engineering components. The Group's patented CVD technology is unique in combining abrasion, erosion and corrosion resistant properties in one coating. When applied to metal components used in aggressive environments, the technology provides dramatic improvements in component life resulting in cost savings through reduced downtime and increased operational efficiency. Customers include leading companies operating in oil and gas exploration and production, valve and pump manufacturing, nuclear, advanced engineering and aerospace industries.

Key Responsibilities

• Raise and process purchase orders in line with company procedures.
• Convert approved requisitions into purchase orders and obtain necessary authorisations.
• Ensure purchase orders are accurate and issued promptly to suppliers.
• Monitor order acknowledgements, deliveries, and outstanding orders, following up as required.
• Maintain accurate purchasing records, documentation, and system data.
• Liaise with suppliers on quotations, orders, deliveries, and invoices.
• Request and manage supplier quotations as required.
• Maintain supplier records and support onboarding and documentation processes.
• Escalate supplier issues, delays, or discrepancies where necessary.
• Update ERP/MRP systems with purchasing information and maintain audit trails.
• Produce purchasing reports, including spend analysis, as required.
• Maintain approved supplier lists and assist with stock/inventory reporting.
• Match purchase orders, goods received notes, and supplier invoices.
• Investigate and resolve any discrepancies.
• Work closely with Finance to support timely invoice processing.
• Ensure compliance with company policies, procedures, and approval limits.
• Support internal and external audits by providing procurement records.
• Identify opportunities to improve purchasing processes and efficiency.
• Maintain confidentiality of commercial and supplier information.

Knowledge & Skills

• Previous administrative experience in purchasing.
• Strong organisational skills with excellent attention to detail.
• High level of numerical accuracy and data-entry capability.
• Proficient in Microsoft Excel, Outlook, and Word.
• Experience using ERP or purchasing systems.
• Ability to manage multiple priorities and meet deadlines.
• Strong communication and stakeholder coordination skills.