At a Glance
- Tasks: Manage financial controls, payroll, and HR tasks in a vibrant café environment.
- Company: Join a dynamic café team in Edinburgh with a focus on collaboration.
- Benefits: Gain valuable experience, competitive pay, and opportunities for growth.
- Other info: Fast-paced environment with a chance to learn and grow your career.
- Why this job: Be part of a fun team while developing your financial skills in a lively setting.
- Qualifications: 2 years of bookkeeping experience; hospitality experience is a plus.
The predicted salary is between 28800 - 43200 £ per year.
The financial assistant has a dual direct reporting line to the general manager and the Regional Financial Controller. The general manager and the Regional Financial Controller will make all financial Assistant employment decisions including hiring, review, & termination jointly. The general manager remains the primary reporting line from an operational standpoint while the reporting line to corporate provides the financial assistant with a measure of independence regarding maintaining company policy within the Cafe.
Under a standardized format, the Financial Assistant performs specific, required duties in the Cafe related to Accounting, Payroll and Human Resources. In addition to those duties, the Financial Assistant has day-to-day oversight responsibility for the financial and administrative controls at the Cafe to include controls regarding Cash, Accounts Receivable, Inventory and Human Capital.
PRIMARY RESPONSIBILITIES
- Responsible for maintaining and enforcing Cafe financial, Human Resources & Administrative Controls Per Company Policy, to include performing steps from the Company audit program on a regular basis (observe Cafesafe count, test inventory, etc.) and reporting exceptions to the General Manager for corrective action in order to maintain Cafe compliance with Company policy.
- Ensuring that the hiring process for hourly employees is performed and documented in compliance with Company policy.
- Completing the fortnightly payroll process by gathering data, utilizing templates and liaising with the payroll bureau.
- Ensuring that the Cafe employee relations issues, public liability and worker's compensation issues, and other potential liabilities are reported promptly to the General Manager and the appropriate Corporate contact in compliance with Company policy.
- Working as the liaison with Hard Rock auditors and external auditors during the audit visits. After completion of any audit, responsible for working with the General Manager to ensure that corrective action is taken on all audit exceptions to maintain compliance with applicable policies.
- Responsible for specific financial and administrative duties within the Cafe, to include accurately entering invoices into Infinium in a timely manner while ensuring that the proper approvals are documented per Company policy.
- Accurately entering new hires into people management systems in a timely manner ensuring that the proper approvals are present per Company policy.
- Completing or reviewing the House Account reconciliation on a monthly basis, notifying the General Manager of any at-risk receivables and making sure that action is taken to collect payment.
- Maintaining files, per Company Policy, for personnel files, vendor invoices, Human Resources compliance files and other required filings.
- Present a professional image to employees, management and guests.
- Attend functions and meetings that are focused on the areas of the business that you will have administrative responsibility for.
- Work as a team, helping all employees to complete the required activities that provide a great guest experience and workplace.
QUALIFICATIONS
- Minimum 2 years bookkeeping experience or equivalent (Experience within the hospitality industry is an advantage).
- Working knowledge of Word and intermediate or higher level of Excel is required.
Skills
- Highly motivated, energetic and willing to learn.
- Ability to maintain confidentiality.
- Ability to use independent judgment and initiative.
- Ability to work with interruptions in a high-energy environment.
- Ability to process new information quickly.
- Strong organizational skills.
- Must possess strong communication and listening skills.
- Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
Experience with the following would be advantageous:
- Infinium
- Cbord
- ADP Payroll
- Natwest Bankline
Financial Assistant in Edinburgh employer: Hard Rock Cafe
Join our dynamic team in Edinburgh as a Financial Assistant, where you will thrive in a supportive work culture that values collaboration and professional growth. We offer competitive benefits, including opportunities for career advancement within the hospitality industry, while ensuring a vibrant environment that prioritises employee well-being and compliance with company policies. Experience the unique advantage of working in a renowned café setting, where your contributions directly impact both our team and our guests.
StudySmarter Expert Advice🤫
We think this is how you could land Financial Assistant in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance and hospitality sectors. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to financial roles. Think about how your experience aligns with the responsibilities of a financial assistant, especially in areas like payroll and compliance.
✨Tip Number 3
Showcase your skills! Bring examples of your work, like reports or spreadsheets, to demonstrate your proficiency in Excel and bookkeeping during interviews. This will help you stand out from the crowd.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Financial Assistant in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the financial assistant role. Highlight your bookkeeping experience and any relevant skills, especially those mentioned in the job description like Excel proficiency and familiarity with payroll systems.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention your experience in the hospitality industry if you have it, and show us your enthusiasm for the position.
Showcase Your Skills:In your application, don’t just list your skills—show us how you've used them in past roles. Whether it's managing payroll or maintaining financial controls, give us examples that demonstrate your capabilities.
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at Hard Rock Cafe
✨Know Your Numbers
As a financial assistant, you'll be dealing with numbers all day. Brush up on your accounting principles and be ready to discuss your experience with bookkeeping. Familiarise yourself with common financial terms and practices relevant to the hospitality industry.
✨Showcase Your Tech Skills
Make sure you’re comfortable with software like Excel and any specific tools mentioned in the job description, such as Infinium or ADP Payroll. Be prepared to discuss how you've used these tools in past roles to streamline processes or improve accuracy.
✨Demonstrate Your Organisational Skills
The role requires strong organisational skills, so come prepared with examples of how you've managed multiple tasks or projects simultaneously. Think about times when you had to prioritise effectively and how that benefited your team or organisation.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities, especially in high-energy environments. Prepare for scenarios related to payroll discrepancies or compliance issues, and think through how you would handle them while maintaining company policy.
