At a Glance
- Tasks: Manage daily office operations and support project documentation in a dynamic construction environment.
- Company: Join a reputable construction firm with a strong focus on compliance and teamwork.
- Benefits: Competitive salary, professional development, and a supportive work culture.
- Other info: Opportunity for career growth and to work in a community-minded company.
- Why this job: Be the backbone of our operations and make a real impact in the construction industry.
- Qualifications: Experience in office management within construction and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
Role Purpose
To run the day-to-day operations of the office, ensuring the business is organised, compliant and well-supported across administration, finance, HR, health & safety and project documentation. The Office Manager is the operational backbone of the business keeping ISO-accredited systems, supplier records and project paperwork in good order, and acting as the central point of contact for clients, subcontractors and the internal team.
Key Responsibilities
- Office & Operations
Run the smooth day-to-day operation of the office, with light support to the Exeter office.
First point of contact for incoming calls, visitors, suppliers and client enquiries.
Manage office supplies, equipment, IT liaison, facilities and general housekeeping.
Maintain digital filing systems and document control across project, supplier and HR files. - Finance & Administration
Process purchase orders, supplier invoices and subcontractor applications for payment.
Reconcile receipts, manage petty cash and prepare information for the external accountant.
Support credit control raising sales invoices, chasing aged debt and maintaining ledgers.
Prepare weekly/monthly reports for directors (cashflow, project costs, supplier spend). - Compliance & Document Control
Maintain ISO-driven processes and supporting documentation.
Manage subcontractor onboarding: insurance certificates, RAMS, qualifications, CIS verification.
Keep company accreditations, insurances and renewals current and audit-ready.
Support Health & Safety administration RAMS distribution, training records, site documentation. - HR & People Admin
Maintain employee records: contracts, right-to-work, holidays, sickness, training.
Support onboarding/offboarding processes and liaise with external HR/payroll providers.
Coordinate training bookings (CSCS, SMSTS, First Aid, etc.). - Project Support
Set up and maintain project files for new contracts.
Liaise with site managers, architects, clients and subcontractors on project documentation.
Support tender submissions and framework documentation for public sector work. - Marketing & Communications (light touch)
Coordinate with marketing/social media support on case studies, posts and project updates.
Maintain CRM/contact records and client communication logs.
Person Specification
Essential
Proven Office Manager / Senior Administrator experience in a construction environment.
Construction, trades or built-environment background strongly preferred familiarity with subcontractors, RAMS, CIS and project paperwork.
Highly organised with strong attention to detail and a process mindset.
Confident with bookkeeping fundamentals (Xero, Sage or QuickBooks).
Strong written and verbal communication comfortable dealing with clients, contractors and directors.
Proficient with Microsoft 365 (Outlook, Word, Excel, Teams, SharePoint).
Self-starter who can run the office independently and prioritise across competing demands.
Full UK driving licence and access to own vehicle (occasional travel between Tiverton and Exeter).
Eligible to work in the UK.
Desirable
Experience in a business with ISO 9001/14001/45001 accreditation.
Familiarity with CIS, IR35, AWR or other construction compliance frameworks.
HR admin or CIPD Level 3 background.
Experience supporting tenders, framework agreements or public sector contract administration.
Health & Safety awareness (IOSH Working Safely or similar).
Personal Attributes
Calm under pressure, with a problem-solving mindset.
Discreet and trustworthy handling sensitive financial and HR information.
Personable and professional comfortable as the "face" of the business.
Community-minded and aligned with company, long-term values.
Hours: Full time
Locations
Construction Office Manager in Devon, Exeter employer: HARBRON RECRUIT Ltd
As a Construction Office Manager, you will thrive in a supportive and dynamic work environment that values organisation and compliance. Our company fosters a culture of collaboration and professional growth, offering opportunities for training and development while ensuring a healthy work-life balance. Located in Tiverton, with light support to Exeter, we pride ourselves on maintaining ISO-accredited systems and a strong community focus, making us an excellent employer for those seeking meaningful and rewarding employment in the construction sector.
StudySmarter Expert Advice🤫
We think this is how you could land Construction Office Manager in Devon, Exeter
✨Tip Number 1
Network like a pro! Get out there and connect with people in the construction industry. Attend local events, join online forums, or even hit up LinkedIn. The more people you know, the better your chances of hearing about job openings before they’re advertised.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, don’t hold back. Talk about your experience managing office operations, handling finances, and keeping everything compliant. Make sure they know you’re the organised, detail-oriented person they need!
✨Tip Number 3
Be proactive! If you see a company you’d love to work for, reach out directly. Send them a message expressing your interest and how you can add value to their team. Sometimes, it’s all about being in the right place at the right time.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that might be perfect for you. Plus, applying directly shows you’re serious about joining our team and makes it easier for us to spot your application.
We think you need these skills to ace Construction Office Manager in Devon, Exeter
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Construction Office Manager role. Highlight your experience in office management, especially in a construction environment, and showcase your familiarity with project paperwork and compliance.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our team. Mention specific experiences that relate to the key responsibilities listed in the job description.
Showcase Your Organisational Skills:Since this role requires strong organisational skills, be sure to mention any systems or processes you've implemented in previous roles. We love seeing how you keep things running smoothly!
Apply Through Our Website:We encourage you to apply through our website for a seamless application process. It helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at HARBRON RECRUIT Ltd
✨Know Your Stuff
Make sure you’re familiar with the construction industry, especially the specific terms and processes mentioned in the job description. Brush up on your knowledge of ISO standards, RAMS, and CIS compliance. This will show that you’re not just a good fit for the role but also genuinely interested in the field.
✨Showcase Your Organisation Skills
As an Office Manager, being organised is key. Prepare examples from your past experience where you successfully managed office operations or streamlined processes. Bring along any reports or documentation that highlight your attention to detail and ability to maintain order in a busy environment.
✨Communicate Clearly
You’ll be the first point of contact for clients and subcontractors, so practice your communication skills. Be ready to discuss how you handle inquiries and manage relationships. Use clear, concise language during the interview to demonstrate your verbal communication prowess.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the company’s culture, team dynamics, and expectations for the role. This not only shows your interest but also helps you gauge if the company aligns with your values and work style.
