Associate, Transactions

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and a desire to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add individuals who seek a collaborative, open‑door culture that values diversity and innovative thinking. In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences. We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences optimizes the potential of both the individual and the firm. HarbourVest is an equal opportunity employer.

This position will be a hybrid work arrangement. You will receive 18 remote workdays per quarter to use at your discretion, subject to manager approval. For example, you may choose to work in the office 4 days per week and take one remote day weekly (typically 13 weeks per quarter), leaving 5 additional remote days to be used as needed.

The Transactions Associate will support the investment function in investing capital as well as improving business operations. The role will work most closely with the Direct and Credit investment teams and have exposure to a wide range of activities surrounding the transaction closing process. This includes but is not limited to communication among relevant internal and external parties, managing closing process and documentation, recording and reconciling transactions in our internal systems, and Know Your Client (KYC). This role will serve as a liaison with internal departments such as Legal, Accounting, Treasury, Tax, Compliance, and Portfolio Analytics while observing all internal policies. Prior experience with private equity, private credit, or corporate law firm would be an asset. This role is not focused on evaluating investment opportunities.

The ideal candidate is someone who is:

• A motivated self‑starter, able to work independently or as part of a team, under pressure, with changing priorities and little supervision
• Able to communicate authoritatively with colleagues of all levels, as well as external parties
• Able to quickly master new systems, data relationships, and processes
• An analytical problem‑solver that can identify and implement creative solutions

What you will do:

• Collaborate with deal teams and external legal counsel to execute and lead the closing of investments including provide supplemental materials to counsel
• Maintain internal systems for planning and tracking investment closings for firm wide reference including uploading transaction related documents
• Coordinate with appropriate parties including treasury to facilitate and prepare the funding package for investments, ensuring that all requirements are satisfied completely, accurately, and in a timely manner
• Work closely across multiple groups and geographies to ensure compliance with all closing processes, internal documentation, and reporting procedures
• Review approval documents, allocation schedules, notices, and legal documents. Reconcile discrepancies and work in internal systems and with internal business partners to ensure that appropriate information is entered in our systems accurately and completely
• Work closely with the Direct and Credit deal teams, internal operational groups, and third parties to facilitate existing Direct and Credit investments

Investment Monitoring and Operations:

• Assist with the implementation of Transactions strategic initiatives, ad‑hoc operational projects, and other aspects of group management
• Review and respond to KYC requests in coordination with internal teams, including Legal, Compliance, and Tax
• Maintain and analyze investment databases (investment tracking, data integrity of internal systems, etc)
• Respond to internal and external queries and requests in relation to Transactions
• Prepare invoices for deal‑related expenses and provide allocations for deal‑related invoices received
• Provide Notary Public services

What you bring:

• Excellent written and verbal communication skills
• Outstanding organizational skills, including the ability to multi‑task efficiently with constant regard for accuracy and attention to detail
• Proficient with Microsoft Word, Excel, and PowerPoint

Education Preferred: Degree or equivalent experience

Experience: 2-4 years of relevant work experience